Facilities Administrative Assistant

About the Role

A. Duie Pyle, a family-owned business since 1924, provides integrated transportation and distribution solutions throughout the Northeast. This position supports our facilities operations through daily clerical and administrative tasks.

Responsibilities

• Update various spreadsheets, graphs, and charts
• Review and process incoming communications and file/distribute as necessary
• Audit and reconcile invoices for payment statuses and communicate with vendors
• Process and file inspections and documents received internally
• Download, save electronically, and log utility invoices
• Process US Mail, scan, and distribute via email
• Assist with processing Facility Maintenance Website requests, data, and logging necessary readings to spreadsheets
• Update and assist with maintaining the Parking Admin Database, assign and send out parking tags

Requirements

• HS diploma or equivalent
• Proficient knowledge of Microsoft Office, specifically MS Excel and MS Outlook
• Experience working with, editing, and creating PDF documents
• Strong attention to detail and organization
• Ability to multi-task and work independently
• Excellent communication skills, both written and verbal