Facilities Administrative Assistant

This is a part-time role working 25 hours per week.

About the role

The Facilities Administrative Assistant assists the Facilities Director with day-to-day office needs. Must demonstrate a faith in Jesus Christ and a dedication to the study of God's Word. A pre-employment background screening is required for all candidates offered employment.

Responsibilities

• Serve as the Events Lead, manage event requests, and be the events liaison to other ministries.
• Create and maintain standardized supply stock for staff to use for weekly orders.
• Order supplies needed for facilities and campus.
• Submit invoices and receipts for all purchases and contracted work.
• Keep track of quarterly, semi-annual, and annual maintenance of equipment on campus within CMMS.
• Research products for campus and submit RFQ (Request for Quote) to multiple vendors.
• Create and maintain a system to manage ordering and stocking of campus supplies.
• Submit and track permits and other paperwork for ongoing campus projects.

Requirements

• Minimum 3 years’ experience in an administrative role.
• Proficiency in standard office tools (e.g., copy machines, computers).
• Strong organizational skills and excellent communication and grammar skills.
• Outgoing, personable, and relational; comfortable working with multiple departments and individuals.
• Comfortable on a computer and technically competent in basic computer programs.
• A self-starter requiring minimal supervision.
• Able to multi-task in a fast-paced environment.
• Flexibility and ability to meet deadlines.