Facilities Administrative Assistant

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture. The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We empower our employees through competitive compensation and benefits, professional growth opportunities, and truthful communication.

About the role

This onsite position in Annapolis Junction, MD provides overall administrative and organizational support to the Facilities Department. The Administrative Assistant maintains a close and highly responsive relationship with the daily activities of management and associated staff, develops and maintains positive and professional relationships with internal and external customers, and handles confidential information. The role requires critical thinking and the ability to work independently to achieve results.

Responsibilities

• Responds to visitors, calls, and inquiries for information; determines which requests need to be escalated or rerouted.
• Serves as point of contact and liaison for all activities within assigned department; maintains recurring internal reports, purchasing transactions, correspondence, training, etc.
• Maintains Outlook calendars, makes appointments and arranges meeting rooms.
• Attends meetings, anticipates and assembles materials, generates meeting agendas and minutes, and distributes according to standard practice and requests.
• Assists in the development and implementation of standard operating procedures.
• Prepares reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
• Coordinates interdepartmental communications and activities.
• Plans and organizes work to meet all deadlines.
• Able to perform a variety of tasks in a single day.
• Assists Procurement Department to resolve concerns and communicates results.
• Supports Call Center for incoming emergency and urgent calls from the customer.
• Supports other department staff as needed or directed.
• Occasionally operates customer and company vehicles and/or other equipment in a safe manner.
• Adheres to the established company safety and personnel policies and standard procedures.
• Performs other duties as assigned.

Requirements

• High school graduate or equivalent GED.
• At least three (3) years' experience successfully supporting senior leadership/management.
• At least one (1) year of experience maintaining confidential information and generating correspondence, reports, and records.
• Ability to operate all office equipment including telephones, copy machines, fax machines, printers, and computers.
• Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
• High attention to detail and demonstrated excellence in diplomatic, organizational, time management, critical thinking, and interpersonal skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Mature judgment and ability to work with minimal supervision.
• U.S. Citizenship.
• Maintains the required intelligence community level clearance.
• Valid state driver’s license.
• Ability to lift 50 pounds.

Pay

$41.52 hourly