External Engagement Associate

Responsibilities

• Maintain stakeholder trackers, engagement calendars, and coordination tools.
• Carry out research on organizations, events, and engagement opportunities to inform team planning.
• Prepare briefing notes, background materials, presentations, talking points, and summaries for meetings and engagements.
• Provide coordination and logistical support for conferences, webinars, roundtables, and other events, including development, issuance, and tracking of invitations, creation of event materials, onsite logistics, and other tasks as required.
• Aid in the development of invitations, agendas, speaker briefs, run-of-show materials, and post-event summaries.
• Conduct event scanning for upcoming engagement opportunities and support event planning workflows and strategies.
• Coordinate internal review and approval processes for event sponsorships and conference submissions.
• Draft and support the development of communications materials including email invitations, newsletters, fact sheets, web content, talking points, and short-form content.
• Support the development, review, and dissemination of communications collateral and thought leadership products.
• Coordinate editorial, design, and print processes and ensure timely delivery of high-quality materials aligned with USP standards.
• Draft social media content in support of GHMS priorities.
• Maintain editorial calendars and support the execution of digital campaigns.
• Track and compile performance metrics for social media and digital activities.
• Monitor relevant social channels and accounts for developments, engagement opportunities, and external trends.
• Manage vendor selection, coordination, contracts, and invoicing processes.
• Update and maintain templates, trackers, and team resources including SharePoint and Teams sites and project management tools.

Qualifications

• Bachelor’s degree in communications, public health, international affairs, public policy, marketing, or related field.
• 2-4 years of professional experience in communications, stakeholder engagement, event coordination, or related areas.
• Strong writing, editing, and organizational skills.
• Ability to manage multiple tasks and deadlines with keen attention to detail.
• Strong interpersonal skills and ability to work across teams in a matrixed environment.
• Ability to synthesize and translate complex information into clear, audience-appropriate content.

Desired Preferences

• Experience in global health, pharmaceutical industry, international development, and/or nonprofit environments.
• Demonstrated experience supporting events, convenings, or stakeholder engagement initiatives.
• Experience with social media, analytics, and content development platforms and tools such as Constant Contact, Marketo, Canva, Adobe Creative Cloud, Hootsuite, or similar platforms.
• Experience leveraging AI to enhance communications effectiveness by supporting content development, optimizing messaging for target audiences, and improving efficiency in drafting, editing, and dissemination workflows.