Extension Grant and Fiscal Coordinator

Duties and Responsibilities

• Assist and advise Extension faculty and staff in seeking, procuring, and managing extramural funds including grants, contracts, and gifts.
• Conduct outreach to Extension faculty for connection to potential grant or extramural funding programs that align with Extension’s strategic funding priorities.
• Facilitate and conduct proposal meetings, collect documentation, draft proposal development templates, and interpret application guideline requirements.
• Partner with the Office of Research Development to assist faculty with grant proposal submissions from start to finish.
• Collaborate with the MSU Office of Sponsored Programs to support Extension faculty and staff in managing grants and contracts received.
• Manage budgets from various indexes and independently analyze financial and budget trends and prepare a variety of monthly, quarterly, and annual fiscal reports.
• Utilize CatBooks, Banner, Chrome River, and other accounting software to pay expenses, develop and interpret financial reports, and correct errors.
• Manage changes in fiscal management practices to maximize efficiency and comply with policy changes.
• Manage formal fiscal audits including collecting and retrieving fiscal documentation and providing responses to fiscal questions.
• Clarify and coordinate fiscal and managerial responsibilities of Principal Investigators.
• Collaborate with Extension leadership team to support strategic priorities for funding, and participate as a member of the Extension Finance Team with other duties related to grant and fiscal management.
• Interpret and apply applicable University, State, and Federal fiscal policies.
• Independently complete tasks in a timely manner according to established deadlines with minimal supervision.
• Work with OSP to establish grant indices and distribute monies to institutions and sub-awardees

Required Qualifications

• Bachelor’s Degree or progressively responsible experience in business administration, finance, accounting, or related field, or an equivalent combination of education and/or experience.
• Experience with budgeting and accounting principles, including; budget reconciliation, budget implementation, and researching and compiling data into reports.
• Experience organizing and prioritizing workload and deadlines and handling complex situations while working under minimal supervision.
• Experience with spreadsheet, word processing, database and email software such as Microsoft Word, Excel, Outlook, PowerPoint, etc, in order to establish and maintain detailed record keeping systems.
• Experience composing, formatting, and proofing business correspondence, with a high degree of attention to detail and accuracy.

Preferred Qualifications

• Earned Master’s Degree in relevant field.
• Experience using accounting software: Banner, CatBooks, and Chrome River.
• Experience applying and interpreting applicable institutional, local, state, and federal regulations and related standards, guidelines and policies.
• Experience researching grant sources, applying for grants, or reconciling grants from external funding sources.