Extended Learning Specialist Accounting I

Job Overview

The Specialist Accounting I will maintain required financial controls and serve as advisor regarding procedures, practices, record keeping and reporting requirements of all finance and accounting activities. This incumbent is under the general supervision of the Manager General Ledger.

Essential Duties and Responsibilities

• Prepare daily bank deposits for multiple bank accounts as well as code and enter deposits into the accounting system with appropriate coding and supporting documentation
• Prepare monthly journal entries for daily/month end close within the prescribed deadlines
• Prepare monthly reconciliations of various balance sheet accounts and maintain support of outstanding balances
• Cook up all aspects of summer and evening school payment checkout process
• Receive, deposit and reconcile both cash and credit card payments/refunds for summer and evening school registration
• Reconcile online credit card payments/refunds to various sub-systems and to PeopleSoft
• Prepare related journal entries
• Review general ledger for possible PEIMS coding errors and be familiar with the TEA FASRG coding structure
• Aid in updating projection of actual results
• Aid with special projects

Qualification Requirements

• High School diploma or GED
• Associate's degree in business or accounting preferred
• Minimum of 2 years of experience in school district accounting
• Working knowledge of MS Excel, MS Word and MS Outlook
• Ability to communicate clearly, both orally and in writing, with internal and external customers

Physical Requirements/Working Conditions

• Work is performed in classrooms, offices, work stations and meeting rooms
• Occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials
• The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus
• Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties
• May work prolonged or irregular hours and must be able to maintain emotional control under stress