Expungement Clerk

Location: Montgomery County Circuit Court, 50 Maryland Avenue, Rockville, MD 20850

Salary: $51,079

About the role

The Expungement Clerk is an entry-level clerical position responsible for processing all phases of new and pending expungements filed in the Circuit Court for Montgomery County. The incumbent provides efficient and quality customer service to the public and other agencies in all areas of the Circuit Court. It is the responsibility of the Expungement Clerk to accurately answer inquiries, enter data, and process documents, primarily relating to expungements of cannabis charges according to the eligibility under the Criminal Law Article.

Responsibilities

• Completes the expungement process from beginning to end using the Odyssey system: receives, reviews, and processes the petition; locates case documents and prepares the order; then seals the case.
• Maintains cases throughout the 90 to 120 days required for processing.
• If an expungement is denied or a hearing is requested, sends notices and/or schedules a hearing.
• Reviews, accepts, and processes cannabis expungement filings for circuit court cases through MDEC/Odyssey and other expungement filings.
• Determines correct filing form for expungement request: Form CC-DC-CR-072A, Form CC-DC-CR-072B, Form CC-DC-CR-072C.
• Assists customers by telephone or at the counter with basic filing information for expungements.
• Completes notifications for orders requiring the expungements or notices for denial.
• Performs other related duties as assigned, including duties outside of assigned responsibilities to support the court’s goals and aid in the improvement and success of the court.

Requirements

• High school diploma (or GED equivalent).
• One (1) year of work experience, preferably in court operations or in the fields of criminal justice, parole and probation, legal or financial services.
• A Bachelor's Degree may substitute the required work experience.
• A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.
• A Paralegal Certificate may substitute the required work experience.

Skills

• Knowledge of general office practices, procedures, and equipment.
• Knowledge of standard legal forms and documents used in the Judiciary.
• Basic English and arithmetic (spelling, punctuation, addition, subtraction, multiplication, and division).
• Customer service and handling problems tactfully and patiently.
• Typing on a personal computer with accuracy and attention to detail.
• Use of standard office and business equipment (personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.).
• Use and maintenance of alphabetical and numerical filing systems.
• Clear, tactful, and effective communication with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.
• Understanding and adherence to departmental rules, regulations, and procedures.
• Tact, diplomacy, and impartiality in dealing with the public, law enforcement personnel, and attorneys.
• Following procedures, verbal and written instructions, and protocols for any given assignment.
• Proper grammar, punctuation, and spelling.
• Independent judgment in interpreting and applying appropriate policy, procedure, rule, law, and/or regulation to a situation.
• Learning and performing all duties related to case processing in the Criminal division.
• Multi-tasking while maintaining a high level of accuracy.
• Adaptability to changing rules, laws, and procedures.

Benefits

• Medical, dental, and vision insurance
• Life insurance
• Paid time off and paid holidays
• Tuition assistance
• Continuing education programs
• Employee assistance programs
• State Retirement and Pension plans

Schedule

Full-time, non-exempt, at-will position.