Export Documentation Specialist

Position Summary

We are seeking an Export Documentation Specialist to join our team. Reporting to the Customer Operations Manager, the ideal candidate will have at least 3-5 years of hands-on experience handling export documentation and a thorough understanding of export procedures, compliance requirements, and international trade standards.

Position Responsibilities

• Prepare and review export documentation, including Letters of Credit (LC), shipping instructions, commercial invoices, packing lists, and other related documents
• Ensure all documentation complies with LC terms, international trade regulations, and company policies
• Cook closely with internal teams, freight forwarders, banks, and shipping lines to ensure accurate and timely documentation
• Maintain consistent shipment details across all documents
• Identify and resolve discrepancies in export documents to avoid delays or penalties
• Stay up to date with changes in export regulations and international trade requirements

Position Requirements

• A high school diploma is required. A bachelor’s degree is preferred.
• ERP system experience is required; SAP is preferred.
• Knowledge of industry practices, terminology, and settlement process is preferred.
• Strong practical accounting, analytical, and organizational skills are required.
• Proficiency in Microsoft Office products including Excel, Outlook, and Word is required.
• Strong communication skills, both verbal and written, are required.
• Able to work independently as well as with a team is required.
• Capacity to multi-task and switch between tasks fluidly while setting and adhering to deadlines is required.
• Must be able to solve problems and handle multiple tasks effectively.
• Minimum of 3-5 years of experience in export documentation.
• Thorough understanding of SLIs, LCs, and international trade documentation.
• Strong knowledge of export procedures, compliance, and regulations.
• Excellent attention to detail and organizational skills.
• Strong communication and coordination abilities.
• Proficiency with export documentation systems and standard office software.

Preferred Skills

• Experience in food ingredients, agriculture, manufacturing, or FMCG industries.
• Knowledge of logistics, export/import processes, or demand planning.
• Ability to work with global customers and cross-functional teams.
• Multilingual skills are a plus.
• Familiarity with Incoterms and international shipping practices.
• Ability to manage multiple shipments and deadlines in a fast-paced environment.

Pay and Benefits

The pay for this role in the state of CA is between $22.00- $28.00 per hour and is based on the position responsibilities and geographic location. Benefits may vary based on location.