Export Documentation Specialist

Responsibilities

• Prepare export documentation for ocean, air, and land shipments.
• Process and validate commercial invoices, COOs, Free Sale Certificates, and other country‑specific documents.
• Communicate with stakeholders such as the sales team, warehouse/loading facilities, freight forwarders, vendors, USDA, State Department, and customers.
• Ensure timely and accurate processing of export shipments.
• Maintain organized and cataloged export files.
• Monitor accounts payable/receivable for timely payments.
• Ensure compliance with export laws and regulations.
• Manage sample procurement, packing, and shipment via UPS/DHL.
• Prepare export documentation for trade shows and marketing activities.
• Support the international sales team on assigned tasks.

Requirements

Education: Bachelor's or Associate's degree in logistics, international studies, business, or a related field (preferred).

Experience: 2–3 years of relevant work experience.

Skills:

• Strong computer skills, including Microsoft Excel and Microsoft Dynamics 365 (D365).
• Detail‑oriented with the ability to learn quickly and retain information.
• Strong work ethic and teamwork skills.

Physical Requirements: Ability to lift up to 30 lb., move and pack boxes, and walk to interact with the warehouse regularly.

Pay

Salary range: $60,000 – $70,000 per year.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Other perks