Expert Coordinator

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority owned law firm in the United States, is seeking a Medical Assistant / Expert Coordinator to join our Orlando office. This is a full-time position offering competitive compensation and a comprehensive benefits package. About The Role The Medical Assistant / Expert Coordinator will work closely with attorneys, nurses, and legal support staff to coordinate the retention of medical experts and facilitate the preparation and distribution of medical records and expert review packages. This position requires a highly organized, detail-oriented professional who can manage multiple requests, coordinate with medical professionals, and ensure the timely delivery of records and materials needed for litigation matters. The ideal candidate will have experience in a legal, medical, or healthcare-related administrative role, with strong communication skills and the ability to work efficiently in a fast-paced environment. Primary Duties And Responsibilities Coordinate with attorneys, nurses, and legal staff to identify and retain medical experts for litigation mattersCommunicate with medical experts and their offices regarding availability, retention, scheduling, and case assignmentsPrepare, organize, and distribute medical records, case documents, and expert review packagesEnsure expert packages contain the necessary medical records, supporting documentation, and case materialsTrack the status of expert retention requests, record submissions, and outstanding documentationCoordinate the timely delivery of medical records and expert materials to retained professionalsMaintain accurate records of expert communications, assignments, and case-related deadlinesAssist with scheduling expert consultations, evaluations, depositions, and other related appointmentsFollow up with medical experts and their offices regarding outstanding requests, reports, and documentationOrganize and maintain electronic files containing medical records, expert materials, and related correspondenceCommunicate regularly with attorneys and nurses regarding the status of expert assignments and outstanding itemsProvide general administrative and litigation support as needed Qualifications Prior experience in a legal, medical, healthcare, or administrative support role preferredExperience coordinating medical experts, medical records, or litigation-related services strongly preferredFamiliarity with medical terminology and medical records preferredStrong organizational and time-management skillsExcellent attention to detail and accuracyStrong written and verbal communication skillsAbility to manage multiple assignments, priorities, and deadlinesProficiency in Microsoft Word, Outlook, and ExcelAbility to maintain organized electronic records and documentationAbility to work independently while collaborating with attorneys, nurses, and legal support staffProfessional, dependable, and comfortable communicating with medical professionalsAbility to handle confidential medical and legal information appropriately What We Offer QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including: Medical, dental, and vision insuranceEmployer-paid life insurance and short-term disability401(k) with employer matchPaid vacation, holidays, and personal time offOpportunities for professional growth and advancement within a national law firm To Apply For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience. QPWB is an Equal Opportunity Employer. Join a Team of Difference Makers Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.