Experiential Senior Producer
About TH Experiential
Founded in 2006, TH Experiential is the one-stop solution for all things experiential marketing. We provide services to leading agencies and Fortune 500 brands, helping them market to their press, influencers, and consumers through live events, digital extensions, and streaming.
Overview
The Senior Producer is a core production role at TH Experiential, responsible for leading the end-to-end execution of assigned projects with a high degree of independence.
What You'll Do
Project Leadership & Lifecycle Ownership
Lead and manage assigned projects from post-kickoff through final closeout, adhering to TH's policies, processes, and client service standards.
Provide solution recommendations that are on-strategy, executable within timeline and budget, and deliver the best possible outcome for the client.
Collaborate with the assigned Project/Account Manager, contributing to all client-facing materials before they are sent out.
Travel for assigned projects as required.
Fabrication & Build Management
Own fabrication decisions end-to-end on assigned projects: custom builds, scenic elements, structural components, material selection, and quality control.
Manage relationships with fabrication shops directly — spec builds, review and interpret drawings independently, and drive QC at every stage from first sample through final delivery.
Identify and resolve build issues before they become event-day problems; maintain a QC process that catches problems early.
Understand what things cost, know when a vendor quote is out of line, and push back where appropriate.
Collaborate with Creative on fabrication approach, vendor bids, material finishes, and all fabrication drawings.
Permitting & Compliance
Pull and manage permits independently across multiple markets, including street closures, fire marshal approvals, venue-specific requirements, and health and safety compliance.
Manage COI and insurance requirements for all vendors — understanding what's required in each market and ensuring documentation is complete before event day.
Build permitting timelines into pre-production schedules, treating permitting as a producer responsibility — not an ops or admin function.
Maintain market-specific knowledge of permitting requirements and proactively flag compliance risks early in the project lifecycle.
Logistics & Onsite Execution
Run load-ins and strikes independently, managing freight, trucking coordination, and labor from planning through execution.
Conduct proactive site surveys and build them into the pre-production process as a standard step — knowing what to look for and how findings should inform the production plan.
Staff, brief, and hold crew and labor accountable on event day, maintaining clear command of the floor.
Develop and maintain a logistics tracking system that keeps the full team aligned on shipping status, equipment, and scheduling throughout the project.
Technical Production
Spec and manage technical production requirements independently across power, rigging, AV, lighting, and interactive or digital elements.
Work directly with rigging crews, power engineers, and AV vendors — asking the right questions, reviewing specs, and identifying technical risk early.
Identify technical risk in pre-production and resolve it before it reaches event day.
Budget & Financial Management
Own project budgets independently from first estimate through final reconciliation, hitting the designated profit margin on every project.
Maintain real-time budget updates throughout the project lifecycle so the team always has an accurate picture of spend.
Hold margin under client change pressure — create and submit change order requests when scope evolves, with clear documentation of cost impact.
Reconcile actuals against estimates at closeout, knowing where each job made or lost money and using those insights to improve future estimates.
Negotiate vendors down and identify cost efficiencies without sacrificing quality.
Work closely with Operations to close out all projects in a timely manner, ensuring all vendor invoices are received, reviewed, and reconciled.
Client Relationship & Communication
Manage client relationships independently on event day and through pre-production — clients should feel confident and informed without needing to escalate.
Navigate difficult client moments — scope changes, onsite issues, unexpected requests — without unnecessary escalation.
Present confidently in status calls, client reviews, and onsite briefings; communicate production status clearly and accurately.
Set and actively manage client expectations on timelines, deliverables, and production logistics throughout the engagement.
Cross-Functional Collaboration
Collaborate with Operations to track projects through the TH process, with all systems current and budgets tracked in real time.
Proactively identify and communicate risks, delays, or budget concerns to the appropriate stakeholders with recommended solutions.
Share your vendor community to positively impact project outputs; source, manage, and coordinate all third-party vendors and foster long-term relationships.