Senior Experiential Producer

What you'll be doing:

• Support the EP and lead a team of Coordinators in managing all Production aspects of the events for one of our premiere tech client portfolios.
• Program end-to-end ownership:
• Lead program intake conversations with clients
• Develop program estimates to align with agreed upon deliverables
• Draft and route scopes of work for internal and external approval
• Manage project teams of variable sizes 2 - 8 people from program kick off through conclusion
• Build, communicate and maintain program schedules and deadlines
• Facilitate cross department deliverables and communications (i.e. creative and strategy)
• Lead project specific meetings and communications include topic prioritization and solution facilitation
• Ensure program remains in compliance with internal and external requirements
• Oversee timely reconciliation of projects including submission of costs
• Collaborate with finance department to report and maintain program revenue predictions
• Manage post-event internal and external debrief and learning documentations
• Implement process and execution learnings and identify opportunities for improvement and efficiency
• Maintain consistent professional process and standards across simultaneous projects
• Staffing and vendor management:
• Develop resourcing plans and secure program resources with support of internal resourcing team
• SOURCE AND BRIEF VENDORS FOR PROGRAM DELIVERABLES
• Negotiate vendor costs to meet budget expectations
• Review vendor contracts and route for internal approval
• Onsite execution and management:
• Oversee onsite execution of programs including managing suppliers, troubleshooting and ensuring seamless attendee experiences
• Develop onsite contingency plans

What you'll bring to Jack:

• 5 plus years of experience in the events industry or experiential agencies.
• Technical skills required: Fluency in Google Workspace, Adobe Acrobat, experience with budget authorship / management / reconciliation and expense tools.
• Experience with major tech clients and/or Fortune 100 brands preferred.
• Deep experience in creating and managing event budgets - from creation to reconciliation - with the ability to speak to budget status and provide solutions.
• Ownership of production schedules - from creation to execution.
• Strong negotiation skills when it comes to vendors/partners and experience reviewing related contracts.
• Problem solver ready to tackle any challenge - with the ability to be proactive, anticipate needs, and be resourceful with the ability to manage up and sideways effectively.
• Cool under pressure - ability to work under tight deadlines.
• Excellent attention to detail in any project you complete. You leave nothing to chance.
• Great communicator in both written and verbal - ability to get your points across clearly and drive people to action.
• Willingness and ability to travel with ease, including some weekends as needed.
• Flexible and agile - open to learning new processes and prepared for unexpected situations that might pop up.
• Inclusive: you actively support and engage in creating and sustaining a workplace that fosters creativity, innovation, and belonging.