Experiential Learning Coordinator
University of California, San Francisco · Fresno, CA · 1 mo ago
Education$32.78–$34.24/hrFull-time
We need to output HTML fragment with sections for headings where content exists. Use for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. We have job description includes: Employment Duration, Location, Budgeted Pay Range, Department, description of role, responsibilities, qualifications.
We need to include sections only if posting has real specific content. So we can have:
- About the role: maybe a paragraph summarizing the role description (the first paragraph after "Under the direction...").
- Responsibilities: list of duties (multiple bullet points). We have many responsibilities described; we can extract bullet points.
- Requirements: maybe includes Employment Duration? Actually "Employment Duration: 6 months (w/ potential for extension)" could be considered a requirement? But we have a separate section for Requirements; we could put employment duration there? However the instruction says use headings for sections like Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have Qualifications already present. We have Pay (Budgeted Pay Range). We have Location maybe could be in About the role or separate? Not a heading; we can embed in About the role paragraph.
We have no explicit Benefits or Schedule. So we should not create those sections.
We have Skills maybe implied from qualifications (communication skills etc). But we could put a Skills section if we have specific skill list. The qualifications list includes: Verbal and written communication skills, active listening, critical thinking, multitasking, and time management skills. Also working knowledge of administrative procedures, word processing, spreadsheet, database applications. Those could be skills. But we already have Qualifications section; we could keep Qualifications separate and maybe not duplicate. The instruction: Prefer a few substantive sections over many thin ones. So we could combine Qualifications and Skills? But we have headings for both; we need to decide.
We have qualifications: "Required Qualifications: High school graduate or equivalent. 1–3 years of program coordination experience. Experience working with K–12 and college-level individuals. Working knowledge of administrative procedures and processes, including word processing, spreadsheet, and database applications. Verbal and written communication skills, active listening, critical thinking, multitasking, and time management skills."
That's both qualifications and skills. Could put all under Qualifications heading. Or we could split: Qualifications heading for education/experience, Skills heading for soft skills. But we need to avoid thin sections. Probably better to have one Qualifications section containing all.
Pay: we have Budgeted Pay Range: $32.78 – 34.24/hour. So we can create Pay section with that.
Schedule: not given (no mention of work hours). So omit.
Benefits: not given. Omit.
About the role: we can summarize the role description: "Under the direction of the Manager, this position provides comprehensive administrative and program support to the Dean’s Office and Office of Health Career Pathways (OHCP)." plus maybe mention duration and location.
We need to preserve ALL substantive information; do not invent or summarize away detail. So we must keep details, not just summarize. But we can still use prose paragraphs that contain the details. We need to include all details from the job description. That's a lot. We need to embed them in sections.
We can put the lengthy description of responsibilities as bullet list under Responsibilities. That will capture many details.
We also have sections like "Academic Affairs and Administrative Support", "Program Support", etc. Those are subheadings inside responsibilities; but we are only allowed to use
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. We have job description includes: Employment Duration, Location, Budgeted Pay Range, Department, description of role, responsibilities, qualifications.
We need to include sections only if posting has real specific content. So we can have:
- About the role: maybe a paragraph summarizing the role description (the first paragraph after "Under the direction...").
- Responsibilities: list of duties (multiple bullet points). We have many responsibilities described; we can extract bullet points.
- Requirements: maybe includes Employment Duration? Actually "Employment Duration: 6 months (w/ potential for extension)" could be considered a requirement? But we have a separate section for Requirements; we could put employment duration there? However the instruction says use headings for sections like Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have Qualifications already present. We have Pay (Budgeted Pay Range). We have Location maybe could be in About the role or separate? Not a heading; we can embed in About the role paragraph.
We have no explicit Benefits or Schedule. So we should not create those sections.
We have Skills maybe implied from qualifications (communication skills etc). But we could put a Skills section if we have specific skill list. The qualifications list includes: Verbal and written communication skills, active listening, critical thinking, multitasking, and time management skills. Also working knowledge of administrative procedures, word processing, spreadsheet, database applications. Those could be skills. But we already have Qualifications section; we could keep Qualifications separate and maybe not duplicate. The instruction: Prefer a few substantive sections over many thin ones. So we could combine Qualifications and Skills? But we have headings for both; we need to decide.
We have qualifications: "Required Qualifications: High school graduate or equivalent. 1–3 years of program coordination experience. Experience working with K–12 and college-level individuals. Working knowledge of administrative procedures and processes, including word processing, spreadsheet, and database applications. Verbal and written communication skills, active listening, critical thinking, multitasking, and time management skills."
That's both qualifications and skills. Could put all under Qualifications heading. Or we could split: Qualifications heading for education/experience, Skills heading for soft skills. But we need to avoid thin sections. Probably better to have one Qualifications section containing all.
Pay: we have Budgeted Pay Range: $32.78 – 34.24/hour. So we can create Pay section with that.
Schedule: not given (no mention of work hours). So omit.
Benefits: not given. Omit.
About the role: we can summarize the role description: "Under the direction of the Manager, this position provides comprehensive administrative and program support to the Dean’s Office and Office of Health Career Pathways (OHCP)." plus maybe mention duration and location.
We need to preserve ALL substantive information; do not invent or summarize away detail. So we must keep details, not just summarize. But we can still use prose paragraphs that contain the details. We need to include all details from the job description. That's a lot. We need to embed them in sections.
We can put the lengthy description of responsibilities as bullet list under Responsibilities. That will capture many details.
We also have sections like "Academic Affairs and Administrative Support", "Program Support", etc. Those are subheadings inside responsibilities; but we are only allowed to use for section headings (About the role, Responsibilities, etc). We cannot add additional headings beyond those? The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says use for section headings (list). Likely they expect only those headings. So we should not add other headings like "Academic Affairs and Administrative Support". Instead we can incorporate those details into the Responsibilities bullet list.
Thus we need to extract all responsibilities from the text and turn them into bullet points.
Let's parse responsibilities:
From the description after "Under the direction...":
- assisting program operations, events, meetings, calendars, communications, reports, purchasing, records, and other administrative activities.
- supporting multiple student, visitor, volunteer, and workforce development programs by coordinating and tracking onboarding requirements, background checks, HIPAA training, required documentation, HR requests, clinical placement paperwork, and affiliation agreements.
- monitoring program timelines and participant progress, maintaining accurate records and digital files, communicating with students, visitors, departments, clinical partners, and other stakeholders, and providing reminders and follow-up to ensure requirements and deadlines are met.
- supporting student recruitment and application processes, coordinating interviews, field trips, shadowing experiences, conferences, outreach activities, and program events.
- maintaining program policies, web content, tracking systems, MOUs and agreements.
- preparing reports and correspondence.
- assisting with Academic Affairs activities.
- providing general administrative support, including office operations, supply management, telephone coverage, meeting coordination, process improvement, and other duties as assigned to support OHCP, Academic Affairs, and the Dean’s Office.
Then there is a "Key Responsibilities" section with subcategories:
Academic Affairs and Administrative Support:
- Prepare reports and statistics based on information compiled from various specified sources.
- Coordinate administrative and logistical arrangements for events involving multiple parties, receiving limited direction; determine special room and equipment needs.
- Update and maintain web pages using basic knowledge of web editing tools and UCSF communications guidelines.
- Prepare purchase orders by researching and recommending vendors, prices, and equipment and may identify substitutes.
- Maintain Academic Affairs timelines and calendars, including:
- Sending calendar invites
- Creating Zoom links
- Gathering information for and distributing agendas
- Taking and distributing minutes
- Updating contact groups
- Assist during Annual Call by communicating with departments to gather and consolidate information.
- Provide assistance for department events.
Program Support:
- Conduct background checks for Research Scholarly Visitors, Volunteers/Shadowers, and all Pathway Programs as needed.
- Track and administer HIPAA training for all programs.
- Monitor email inquiries and distribute them to appropriate areas, such as research volunteers and shadowing individuals to departments.
- Maintain and update Box/OneDrive folders for all programs.
- Maintain and update policies for each program on a regular basis.
Research Scholarly Visitor/Post Doc Visitor Support:
- Routinely monitor onboarding for incoming Research Visitors, Post Docs, and Students.
- Adhere to timing considerations for APM 430 Scholarly Visitors.
- Gather required documents for Research Visitors.
- Prepare responses to routine correspondence and reminders for deadlines.
- Enter data to track the progress of each volunteer, including communication and collaboration with departments.
- Create and submit HR SRS tickets on behalf of the Team Lead for HR actions as needed.
Student Summer Programs Support:
- Support organizing and processing clinical site paperwork for OHCP Summer clinical placements.
- Utilize tracking sheets to routinely audit learner progress during onboarding, including Occupational Health Services (OHS) clearance.
- Monitor learner onboarding documents.
- Prepare responses to routine correspondence and reminders for deadlines directly to learners.
- Maintain digital folders of current onboarding paperwork and processes needed for clinical affiliates.
- Support processing HR tickets for onboarding Health Career Connection Interns and other workforce development programs with approved affiliation agreements.
- Maintain and update the list of UCSF Fresno Faculty interested in engaging with OHCP pre-health students.
- Maintain and update folders for existing MOUs, amendments, and agreements with affiliated clinical sites, including tracking end dates and sending reminders to OHCP leadership to renew.
- Triage prospective students to OHCP staff and programs based on learner profile.
- Assist with day-of conferences and outreach events on the UCSF Fresno campus or field sites as needed, including registration, check-in, signage, room setup, and outreach.
- Provide additional programming support as assigned to meet the needs of the department and university.
SBI Student Program Support:
- Update and distribute application flyers to prospective programs and potential candidates.
- Monitor applications and application deadlines.
- Review applications for requirements, including qualifications and required documentation.
- Coordinate interviews and assist with scheduling for the interview panel.
- Onboard students with affiliated partners.
- Schedule field trips and coordinate shadowing experiences and programming.
- Organize end-of-year presentations and events.
General Administrative Support:
- Maintain filing systems, internal mailing processes, and procedures.
- Maintain and replenish office supply inventory.
- Apply standard office software programs, including straightforward application of formulas; use software to display information with both text and graphics.
- Make recommendations to improve processes and/or procedures.
- Answer, screen, and route incoming telephone calls in a professional manner, taking complete and accurate messages.
- Provide general administrative support to the Dean’s Office and OHCP leadership.
- Perform other administrative duties as assigned for OHCP and the Dean’s Office.
We need to include all these bullet points under Responsibilities.
Qualifications section: include the required qualifications list.
Pay section: include Budgeted Pay Range.
About the role: include Employment Duration, Location, Department, and the initial description.
We must not repeat job title. Not include Job ID etc.
We must not include boilerplate like EEO etc. Not present.
Now produce HTML fragment:
About the role
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says use for section headings (list). Likely they expect only those headings. So we should not add other headings like "Academic Affairs and Administrative Support". Instead we can incorporate those details into the Responsibilities bullet list.
Thus we need to extract all responsibilities from the text and turn them into bullet points.
Let's parse responsibilities:
From the description after "Under the direction...":
- assisting program operations, events, meetings, calendars, communications, reports, purchasing, records, and other administrative activities.
- supporting multiple student, visitor, volunteer, and workforce development programs by coordinating and tracking onboarding requirements, background checks, HIPAA training, required documentation, HR requests, clinical placement paperwork, and affiliation agreements.
- monitoring program timelines and participant progress, maintaining accurate records and digital files, communicating with students, visitors, departments, clinical partners, and other stakeholders, and providing reminders and follow-up to ensure requirements and deadlines are met.
- supporting student recruitment and application processes, coordinating interviews, field trips, shadowing experiences, conferences, outreach activities, and program events.
- maintaining program policies, web content, tracking systems, MOUs and agreements.
- preparing reports and correspondence.
- assisting with Academic Affairs activities.
- providing general administrative support, including office operations, supply management, telephone coverage, meeting coordination, process improvement, and other duties as assigned to support OHCP, Academic Affairs, and the Dean’s Office.
Then there is a "Key Responsibilities" section with subcategories:
Academic Affairs and Administrative Support:
- Prepare reports and statistics based on information compiled from various specified sources.
- Coordinate administrative and logistical arrangements for events involving multiple parties, receiving limited direction; determine special room and equipment needs.
- Update and maintain web pages using basic knowledge of web editing tools and UCSF communications guidelines.
- Prepare purchase orders by researching and recommending vendors, prices, and equipment and may identify substitutes.
- Maintain Academic Affairs timelines and calendars, including:
- Sending calendar invites
- Creating Zoom links
- Gathering information for and distributing agendas
- Taking and distributing minutes
- Updating contact groups
- Assist during Annual Call by communicating with departments to gather and consolidate information.
- Provide assistance for department events.
Program Support:
- Conduct background checks for Research Scholarly Visitors, Volunteers/Shadowers, and all Pathway Programs as needed.
- Track and administer HIPAA training for all programs.
- Monitor email inquiries and distribute them to appropriate areas, such as research volunteers and shadowing individuals to departments.
- Maintain and update Box/OneDrive folders for all programs.
- Maintain and update policies for each program on a regular basis.
Research Scholarly Visitor/Post Doc Visitor Support:
- Routinely monitor onboarding for incoming Research Visitors, Post Docs, and Students.
- Adhere to timing considerations for APM 430 Scholarly Visitors.
- Gather required documents for Research Visitors.
- Prepare responses to routine correspondence and reminders for deadlines.
- Enter data to track the progress of each volunteer, including communication and collaboration with departments.
- Create and submit HR SRS tickets on behalf of the Team Lead for HR actions as needed.
Student Summer Programs Support:
- Support organizing and processing clinical site paperwork for OHCP Summer clinical placements.
- Utilize tracking sheets to routinely audit learner progress during onboarding, including Occupational Health Services (OHS) clearance.
- Monitor learner onboarding documents.
- Prepare responses to routine correspondence and reminders for deadlines directly to learners.
- Maintain digital folders of current onboarding paperwork and processes needed for clinical affiliates.
- Support processing HR tickets for onboarding Health Career Connection Interns and other workforce development programs with approved affiliation agreements.
- Maintain and update the list of UCSF Fresno Faculty interested in engaging with OHCP pre-health students.
- Maintain and update folders for existing MOUs, amendments, and agreements with affiliated clinical sites, including tracking end dates and sending reminders to OHCP leadership to renew.
- Triage prospective students to OHCP staff and programs based on learner profile.
- Assist with day-of conferences and outreach events on the UCSF Fresno campus or field sites as needed, including registration, check-in, signage, room setup, and outreach.
- Provide additional programming support as assigned to meet the needs of the department and university.
SBI Student Program Support:
- Update and distribute application flyers to prospective programs and potential candidates.
- Monitor applications and application deadlines.
- Review applications for requirements, including qualifications and required documentation.
- Coordinate interviews and assist with scheduling for the interview panel.
- Onboard students with affiliated partners.
- Schedule field trips and coordinate shadowing experiences and programming.
- Organize end-of-year presentations and events.
General Administrative Support:
- Maintain filing systems, internal mailing processes, and procedures.
- Maintain and replenish office supply inventory.
- Apply standard office software programs, including straightforward application of formulas; use software to display information with both text and graphics.
- Make recommendations to improve processes and/or procedures.
- Answer, screen, and route incoming telephone calls in a professional manner, taking complete and accurate messages.
- Provide general administrative support to the Dean’s Office and OHCP leadership.
- Perform other administrative duties as assigned for OHCP and the Dean’s Office.
We need to include all these bullet points under Responsibilities.
Qualifications section: include the required qualifications list.
Pay section: include Budgeted Pay Range.
About the role: include Employment Duration, Location, Department, and the initial description.
We must not repeat job title. Not include Job ID etc.
We must not include boilerplate like EEO etc. Not present.
Now produce HTML fragment:
About the role
About the role
Employment Duration: 6 months (with potential for extension). Location: Fresno, CA. Department: Office of Health Career Pathways (OHCP). Under the direction of the Manager, this position provides comprehensive administrative and program support to the Dean’s Office and Office of Health Career Pathways (OHCP).
Then Responsibilities:Responsibilities
- Assist program operations, events, meetings, calendars, communications, reports, purchasing, records, and other administrative activities.
- Support multiple student, visitor, volunteer, and workforce development programs by coordinating and tracking onboarding requirements, background checks, HIPAA training, required documentation, HR requests, clinical placement paperwork, and affiliation agreements.
- Monitor program timelines and participant progress, maintain accurate records and digital files, communicate with students, visitors, departments, clinical partners, and other stakeholders, and provide reminders and follow-up to ensure requirements and deadlines are met.
- Support student recruitment and application processes, coordinate interviews, field trips, shadowing experiences, conferences, outreach activities, and program events.
- Maintain program policies, web content, tracking systems, MOUs and agreements.
- Prepare reports and correspondence.
- Assist with Academic Affairs activities.
- Provide general administrative support, including office operations, supply management, telephone coverage, meeting coordination, process improvement, and other duties as assigned to support OHCP, Academic Affairs, and the Dean’s Office.
- Prepare reports and statistics based on information compiled from various specified sources.
- Coordinate administrative and logistical arrangements for events involving multiple parties, receiving limited direction; determine special room and equipment needs.
- Update and maintain web pages using basic knowledge of web editing tools and UCSF communications guidelines.
- Prepare purchase orders by researching and recommending vendors, prices, and equipment and may identify substitutes.
- Maintain Academic Affairs timelines and calendars, including sending calendar invites, creating Zoom links, gathering information for and distributing agendas, taking and distributing minutes, updating contact groups.
- Assist during Annual Call by communicating with departments to gather and consolidate information.
- Provide assistance for department events.
- Conduct background checks for Research Scholarly Visitors, Volunteers/Shadowers, and all Pathway Programs as needed.
- Track and administer HIPAA training for all programs.
- Monitor email inquiries and distribute them to appropriate areas, such as research volunteers and shadowing individuals to departments.
- Maintain and update Box/OneDrive folders for all programs.
- Maintain and update policies for each program