Learning Experience Coordinator

Requisition ID: Destination-Marvin-Learning-Experience-Coordinator

About the role

The Marvin Learning Experience Coordinator provides support to Destination Marvin and other learning events and experiences. This role is ideal for an individual who excels in a dynamic, fast-paced environment and has the passion to drive projects forward while adeptly navigating challenging situations.

Responsibilities

• Coordinate communications, logistics, and performance tracking for Destination Marvin events.
• Manage event details and timelines, ensuring visibility and inclusion for all key stakeholders.
• Maintain accurate data in systems such as Salesforce, Marketing Cloud, and Asana.
• Coordinate pre-event planning, including project intake and stakeholder meetings.
• Arrange travel, lodging, and event logistics for Marvin Experiences participants, facilitators, and guests.
• Provide on-site support and ensure smooth scheduling and accommodations.
• Collaborate with the Learning Experience Manager and Facilitators to deliver impactful participant experiences.
• Assist in creating and distributing post-event materials.
• Monitor and manage event budgets.
• Support setup, teardown, and dining space preparation for Destination Marvin events.
• Ensure event spaces are staged to create a welcoming and professional atmosphere.
• Track project progress, identify areas for improvement, and recommend solutions to maintain timelines.
• Serve as the primary contact for participants, including collecting the purpose of the trip, assisting in the creation of the group’s custom agenda, and coordinating communication with groups and stakeholders.
• Create and maintain monthly trip schedules and monitor experience requests.

Requirements

• Bachelor’s degree in a relevant field or equivalent experience.
• Minimum of 3 years of experience planning and organizing events or similar experience.
• Experience using project management tools such as Asana, Salesforce, or related CRM platform (preferred).
• Experience with Microsoft Excel and Word.

Skills

• Superior relationship management and communication skills with the ability to collaborate effectively and partner well with others.
• Proven ability to communicate ideas and insights in person, virtually, and in writing, succinctly and with impact.
• Strong initiative and solid judgment abilities; must display a balanced, objective approach and sound judgment when recommending a course of action.
• Ability to work independently and with a sense of urgency.
• Demonstrated effective problem-solving and decision-making skills.
• Strong influencing skills when recommending and implementing solutions with business partners.
• Strong understanding of vendor contracts and invoicing practices.
• Superior organizational and time management skills, with keen attention to detail.
• Project management skills and ability to juggle and prioritize multiple responsibilities.
• Strong persuasion skills with the ability to influence stakeholders.

Benefits

• Health insurance from day one.
• Paid holidays and paid parental leave.
• 401(k) retirement savings match.
• $300 annual wellbeing account to spend on what helps you feel happy and healthy.
• Better Living Day (a paid day off to go have some fun).
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success.
• Giving at Marvin – participate in organized volunteer opportunities.
• Brighter Days Fund – financial support from colleagues and the Marvin family during personal hardships.

Pay

$22/hr - $29/hr