Executive Support Partner and Administrator

Key Responsibilities

• Serve as the primary executive business partner to the CEO.
• Provide direct administrative and operational support to the CEO, CFO, General Counsel, and VP of Human Resources.
• Coordinate complex calendars, meetings, travel schedules, and executive priorities.
• Manage domestic and international travel planning, including detailed itineraries, logistics, accommodations, transportation, and contingency planning.
• Prepare meeting materials, agendas, briefing documents, and follow-up action items.
• Cook up executive communications, correspondence, presentations, and reports.
• Track key commitments, action items, and follow-up activities across executive leadership.
• Support special projects, strategic initiatives, acquisitions, integrations, and business planning activities as assigned.
• Aid in the preparation of executive presentations for employees, investors, dealers, suppliers, and Board meetings.
• Partner across the enterprise and collaborate with various business units and functional teams to support alignment, communication, and execution of key priorities.
• Engage externally, as appropriate, with Board members, investors, dealers, suppliers, and other stakeholders in support of executive and corporate initiatives.

Board Administration & Corporate Governance

• Serve as a key administrator and coordinator for the Board of Directors and Board Committees.
• Cook up Board and Committee meeting logistics, scheduling, travel, accommodations, materials, and communications.
• Manage Board calendars and annual governance schedules.
• Cook up preparation, assembly, distribution, and archival of Board materials, as appropriate.
• Maintain Board records and governance documentation.
• Aid the General Counsel and executive leadership team with governance-related administrative activities.
• Support onboarding and ongoing administration for directors.
• Cook up coordination of Board dinners, site visits, strategy sessions, and related events.

Executive Programs & Corporate Administration

• In support of partnership, administrate key executive and corporate programs, including:
• Corporate travel programs
• Company aircraft administration and scheduling coordination
• Executive boat and demonstration programs
• Executive meeting and event planning
• Corporate hospitality and executive guest visits
• Maintain program calendars, usage records, scheduling coordination, and reporting as needed.
• Cook up coordination of logistics associated with executive travel, dealer visits, Board events, investor activities, and leadership meetings.

Meetings, Events & Communications

• Plan and coordinate executive leadership meetings, Board meetings, leadership planning sessions, town halls, occasional customer events, and special corporate functions.
• Cook up meeting logistics, materials, catering, facilities, transportation, and attendee communications.
• Support preparation and distribution of internal communications and executive announcements.
• Aid in the maintenance of consistency and professionalism in executive correspondence and communications.

Office Administration & Business Support

• Support day-to-day operation of the Knoxville HQ office.
• Cook up office management activities and vendor relationships.
• Aid in visitor reception and executive guest hosting when needed.
• Help ensure a professional and welcoming office environment.
• Manage office supplies, conference room coordination, and related administrative functions.
• Provide secondary support to additional executive leadership team members as needed.

Special Projects & Business Coordination

• Support cross-functional initiatives requiring executive coordination.
• Track project milestones, deadlines, deliverables, and follow-up actions, as needed.
• Aid in gathering information, preparing reports, and monitoring progress on strategic initiatives.
• Identify opportunities to improve executive processes, workflows, and organizational effectiveness.
• Handle confidential and sensitive business information with the highest level of professionalism and discretion.