Executive Administrative Partner

About the Company

Lenovo is a US$83 billion revenue global technology powerhouse, ranked #196 in the Fortune Global 500, serving millions of customers every day in 180 markets. Focused on delivering Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled devices, infrastructure, software, solutions, and services. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).

About the Role

Lenovo is seeking an experienced Executive Administrative Partner to support the Vice President of its global Digital Commerce organization. The candidate will be responsible for keeping the organization running smoothly and effectively in a complex global environment. The successful candidate will manage complex, multi-time zone travel and meeting scheduling, coordinate off-site activities, handle confidential information, and work with a sense of urgency.

Responsibilities

• Manage complex calendaring across multiple geographies and time zones
• Manage Executive email in Outlook: Flag, Action, Follow up, Respond
• Manage Executive communications across calls, memos, faxes, letters, and email
• Ensure Executive is on track to meet commitments
• Coordinate meetings and events with senior-level internal and external clients
• Maintain organization cadence (BMS)
• Drive Executive Staff Meetings: Deck consolidation, Agenda, Actions, Follow up
• Execute and drive organization-specific projects with high attention to detail, including Lenovo Executive Committee meetings, Sr. Leadership meetings, All Hands Calls, Town Halls, Board of Director Calls, and additional events as assigned
• Arrange complex, multi-leg international and domestic travel, ensuring compliance on policy and procedures (e.g., spend limits, city caps)
• Proactively track all flight and ground transportation, ensuring smooth travel
• Maintain Travel Expense budget reports
• Review and Approve Expense Reports on behalf of Executive
• Process and Reconcile Expense Reports against Statements
• Generate and format decks for presentations and calls
• Learn and make sound decisions based on understanding of organizational structure, policies, and business needs
• Maintain confidentiality and demonstrate tact regarding sensitive and proprietary information
• Assist extended team members with administrative duties as needed
• Provide mentorship to administrative assistants in support center (e.g., peer training, teambuilding)

Requirements

• Associate’s Degree OR 3+ years of experience supporting a senior-level business leader in a corporate environment
• Proficiency with Outlook, MS Office 365 Suite, MS Teams, Zoom

Preferred Qualifications

• 3+ years of experience supporting Director and above-level business leaders in a global environment, coordinating across multiple geographies
• 5+ years of experience calendaring across multiple geographies with Outlook and MS Office 365 Suite
• Ability to work independently in a fast-paced environment with professionalism and tact
• Excellent written and verbal communication and interpersonal skills
• Strong cross-functional collaboration skills
• Positive, can-do attitude willing to help team and peers
• Strong attention to detail demonstrating accuracy and thoroughness of work
• Time-oriented prioritization ability
• Ability to be flexible and accommodate global schedules and plans
• Ability to swivel and find solutions quickly

Schedule

This position has a hybrid schedule based out of Morrisville, NC with 3 onsite and 2 remote days per week.

Benefits

Lenovo’s various benefits can be found on www.lenovobenefits.com.