Executive Support Associate

About the role

This position is for a highly organized and proactive Executive Assistant to provide comprehensive high-level administrative support to senior leadership. This is a role where you will be a trusted partner to several C-suite executives, ensuring seamless daily operations and coordination of all partners. You will report to the Executive Assistant Manager.

Key Responsibilities

• Provide high-level administrative support to C-level executives and senior leaders; anticipate executive needs and proactively address conflicting priorities. Manage multiple complex calendars across global time zones, including prioritization and conflict resolution, without dropping details.
• Cook up detailed domestic and international travel arrangements.
• Handle expense reporting and invoice processing.
• Organize and support meetings, conferences, and leadership events from planning through execution; provide onsite support for leadership meetings and key events.
• Guide communication between executives, our teams, board members, and external partners.
• Collaborate with executive administrative teams to ensure agreement and coverage.
• You will be the point of contact for office-related needs and escalate issues. Partner with vendors (e.g., facilities, security, cleaning, catering) to maintain smooth operations.
• Manage high-volume inboxes, multiple calendars, and maintain reliable and repeatable organized electronic filing systems.

Qualifications

• Ace an Associate's degree (or equivalent experience); bachelor's degree.
• Bring 4+ years of experience supporting senior C-Suite executives in a global organization.
• Show advanced Microsoft Office experience (Outlook, PowerPoint, Excel (can maintain complex spreadsheets), Word) and collaboration tools.
• Prove expertise in managing complex scheduling, inboxes, and Experience handling support requests from a variety of different channels.
• Show strong organizational skills with exceptional attention to detail.

Benefits

• Comprehensive Medical benefits which could include medical, dental, vision, prescription coverage and Health Savings Account (HSA) with employer contributions options
• Wellness Programs designed to support employees in maintaining their health and well-being including Employee Assistance Program providing support for our employees and their household members
• 401(k) with Company Match Contributions to support employees' retirement
• Paid Vacations and Company Holidays
• Opportunities for Flexible Work Arrangements to promote work-life balance
• Education Reimbursement and Comprehensive Career Programs to help employees grow in their careers
• Global Recognition and Service Programs to celebrate employee accomplishments and service
• Employee Referral Program

Why Westinghouse?

• Comprehensive Medical benefits which could include medical, dental, vision, prescription coverage and Health Savings Account (HSA) with employer contributions options
• Wellness Programs designed to support employees in maintaining their health and well-being including Employee Assistance Program providing support for our employees and their household members
• 401(k) with Company Match Contributions to support employees' retirement
• Paid Vacations and Company Holidays
• Opportunities for Flexible Work Arrangements to promote work-life balance
• Education Reimbursement and Comprehensive Career Programs to help employees grow in their careers
• Global Recognition and Service Programs to celebrate employee accomplishments and service
• Employee Referral Program

Westinghouse Electric Company

• Global Headquarters are located in Cranberry Township, PA, we have over 11,000 employees working at locations in 19 different countries.
• Learn more by visiting http://www.westinghousenuclear.com.

Westinghouse is an Equal Opportunity Employer including Veterans and Individuals with Disabilities

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