Executive Support Assistant

About the role

The role provides executive/administrative support to the Chief Executive Officer, Chief Operating Officer, and/or other executive official as assigned. The duties include providing support for communication, research, coordination, and administrative tasks.

Responsibilities

• Screens calls, mail, and e-mail messages and initiates appropriate action/response
• Composes, types, edits, or proofreads correspondence on behalf of executives
• Records and/or transcribes dictation
• Keeps executives informed of significant matters, messages, documentation, or other information
• Circulates documentation to appropriate departments
• Conducts advanced research on behalf of the executive to aide in matters under consideration
• Coordinates projects and daily work activities
• Organizes, prioritizes, and assigns work
• Maintains confidentiality of departmental documentation and issues
• Provides direction, training, guidance and assistance to employees
• Provides administrative support and coordination for various meetings
• Maintains calendar/schedule of activities for the executive official and senior staff
• Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff
• Maintains file system of various files/records for the department/division
• Monitors inventory of department/division supplies and forms
• Types, composes, transcribes, prepares, or completes various forms, reports, correspondence, lists, charts, performance evaluations, purchase requisitions, purchase orders, statistical reports, meeting notices, agendas, meeting minutes, notices, proclamations, resolutions, legal documents, or other documents

Requirements

• Associate degree in Office Systems Technology or Office Administration required, Bachelor’s degree preferred
• Five years of progressively responsible experience that includes secretarial work at an executive/senior level, office administration, customer service, or records management (experience in a public sector is preferred)
• May require possession and maintenance of a valid State of Georgia Notary Public certification

Qualifications

• Ability to work extended hours and during blackout periods as required during election cycles

Skills

• Proactive and detail-oriented
• Thrive under pressure
• Commitment to delivering exceptional results

Benefits

Not specified

Pay

$54,209 - $87,277

Schedule

N/A