Executive Assistant

Responsibilities

• Proactive calendar management in Outlook for Managers
• Meeting coordination between managers and the institutional clients to facilitate portfolio reviews and new business discussions.
• Includes working in Outlook to send meeting requests, booking conference rooms, adding visitors to security, and ordering catering
• Database maintenance in Salesforce including maintaining contact information and meeting activity
• Assistance with preparation and distribution of monthly and quarterly reporting
• Meeting preparation including gathering and distributing materials
• Travel coordination with our travel agency including transportation and hotel bookings
• Expense reimbursement in Workday
• Diligent coverage of email
• Ad Hoc administrative tasks within the Chicago office

Qualifications

• Undergraduate degree
• 3-5 years of administrative experience
• Strong interpersonal, verbal, and written communication skills
• Strong service orientation; reliable, consistent, proactive
• Able to work in a fast-paced and team-oriented environment, prioritizing effectively
• Attention to detail and proficiency with Microsoft Outlook, Excel, and Word
• Solid work ethic and positive attitude
• Able to use good business judgment and maintain confidentiality

Benefits

• Base salary range: USD 60,000 - 110,000
• Discretionary Corporate Bonus and/ or Incentives, if eligible
• Comprehensive and high value benefit package
• Examples of benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)
• In-person interactions supported with flexibility to work remotely 1 day a week