Administration Assistant - Executive Support

General Responsibilities

• Confirming birthday parties and field trips.
• Processing deposits/payments.
• Preparing information for staff during the week and weekend for field trips and/or birthday parties.
• Processing incoming donation requests for area organizations.
• Ordering office supplies and museum-wide supplies as needed.
• Organizing monthly recognition of staff birthdays and anniversaries.
• Recruiting, organizing, and coordinating volunteers.
• Cooking with the Executive Director, Board meeting information, reminders, annual dues, contracts, disclosures, and lunch orders.
• Aiding guests with questions or problems about membership.
• Aiding in end-of-month activities, including, but not limited to, reconciling and coding credit card statements, completing daily sheet reporting, and processing and depositing all special deposits.
• Serving as a backup for onboarding for Field Trips.
• Assisting with general errands for museum operations.
• Assisting at the Welcome Desk and assisting on the museum floor as needed.
• Performing other duties as assigned.

Required Skills

• Minimum two years’ administration experience.
• Excellent written and verbal communication skills.
• Ability to manage a variety of incoming and outgoing tasks.
• Self-motivated and responsible with the ability to prioritize and work independently.
• Strong computer skills, including calendar and database management.
• Ability to use a cash register or point of sale system.
• Experience working with the public, including families and young children.

Essential Physical Functions

• On any given day, may be frequently required to do one or more of the following: climbing, stooping, kneeling, crouching, crawling, reaching, lifting up to 25 pounds, and moving short distances.

Work Hours

Monday 9:00 a.m.- 3:00 p.m., Tuesday-Friday 8:30 a.m.- 4:30 p.m.

Pay

$32,000-$38,000 with benefits

Contact Information

To apply for this position: Please send a cover letter, resume, and two professional references to Buck Cueni-Smith, Director of Operations, at bcuenismith@wonderscope.org.

Wonderscope is an Equal Opportunity Employer.