Administration Executive Assistant

Liberal, KS – Posted 2 months ago

About the role

We are seeking an Administration Executive Assistant to support our office operations, providing a variety of routine and occasionally some complex administrative, clerical, and technical work in assistance to the County Administrator and supporting staff; performing day-to-day tasks necessary to ensure accurate and timely performance of duties.

Responsibilities

• Prepares routine and/or non-routine letters, agenda, memoranda, forms, and other correspondence
• Types, proof reads, assembles, and distributes agendas and agenda packets for County Commission and other meetings
• Required to set up and tear down Commission meetings, Department Head meetings, and other special work sessions
• Prepares purchase orders and does vendor research
• Maintains inventory and ordering of office supplies
• Maintains credit card accounts and correspondence with credit card company for Administration, H.R., and Commissioners
• Maintains bidding, ordering, and tracking of paper supply for all County Departments
• Assists with research for annual budget preparation and assembles budget packets for budget workshops
• Prepares and distributes monthly County Commission calendar
• Distributes mail to the County Administrator, Human Resources staff, and County Commissioners
• Types documents for legal publications and new releases
• Maintains the appointed Board book and the application process for those Boards
• Maintains, updates, and initiates any changes necessary with Seward County insurance policies, as directed
• Coordinates scheduling for appointments, meetings, conferences, etc.; makes travel arrangements; confirms appointments and/or reservations, as required
• Receives and screens calls, mail, and visitors; responds to inquiries and initiates fact-finding to resolve issues of a non-routine nature
• Updates and maintains official Seward County website and Facebook page
• Enforces and maintains compliance with all federal, state, and local laws and ordinances
• Performs other duties as assigned or deemed necessary
• Complies with all organizational and departmental policies and procedures
• Operates all job-related equipment, machinery, tools, and other aids as required or needed
• Protects and maintains any confidential information you have access to, whether oral, written, or electronic

Requirements

• Proven work experience as an Administration Assistant, Administrative Assistant, or similar role
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Strong time management skills and the ability to prioritize work effectively
• Attention to detail and excellent problem-solving skills
• Outstanding written and verbal communication skills
• High school diploma; 5 years of qualifications in Office Administration are advantageous

Benefits

• Competitive salary and benefits package, including health insurance, retirement plans, and paid time off