Executive Administrative Assistant

Scope of Position

Provides broad and complex executive level administrative support to the Chief Human Resources Officer of the Ohio State University Wexner Medical Center. Acting as an extension of this office to facilitate and manage the human resources executive's office in a manner that ensures and maintains positive, professional, effective and collaborative working relationships across the OSU enterprise and community. Delivers an extensive range of administrative, logistical and collaborative assistance while displaying confidentiality, tact and diplomacy.

Position Summary

The Executive Assistant to the Chief Human Resources Officer (CHRO) of the Wexner Medical Center serves as a trusted partner to the CHRO and senior HR leadership team. The role also acts as a key liaison and representative of the office. This position supports the effective operation and professional presence of the CHRO's office while exercising strong discretion and judgment with confidential, sensitive, and high-priority matters.

Responsibilities

• Supporting the CHRO's daily executive administrative needs
• Reviewing, processing, and prioritizing confidential information
• Managing the CHRO's complex calendar, appointments, meetings, and engagements
• Preparing and organizing daily materials to support effective time management
• Triage inquiries and concerns directed to the CHRO's office, route them appropriately, and communicate directives and critical information to senior executives, faculty, and staff
• Preparing and reviewing agendas
• Organizing travel, itineraries, presentations, correspondence, letters, and memos
• Reviewing documents requiring the CHRO's signature or response for alignment with current administrative policies
• Arranging travel and processing expense reimbursements
• Coordinating special projects as assigned

Minimum Qualifications

• Bachelor's degree or equivalent experience
• Four years of senior administrative support experience including knowledge and experience in managing complex scheduling and impeccable attention to detail
• Sound judgment and the ability to prioritize
• Ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action

Desired Qualifications

• Substantial prior experience working with or for a senior executive and interacting with senior executives, community leaders, donors, and other similar roles
• Substantial knowledge and experience in higher education and/or large health systems or other large, complex organizations
• Significant prior administrative support experience making travel arrangements, purchasing goods and services, and relevant administrative policies and procedures