Executive Specialist

About This Role

Wells Fargo is seeking an Executive Specialist who will provide a high level of professional support, including a balance of senior executive-level administrative work and ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables, and pulling routine reports. In this role, you will:

• Primary support for Head or Payments Operations with goal to maximize their time through calendar management
• Participate in less complex administrative duties to one or more members of more experienced management and contribute to the overall effectiveness of the team.
• Identify opportunities for improving or implementing processes and tools within the executive business management functional group.
• Aid in the compilation of research, budget, and statistical data for financial planning initiatives.
• Establish and implement office procedures and controls; handle sensitive customer issues and confidential correspondence.
• Present recommendations for resolving more complex situations and exercise independent judgment while developing understanding of the function, policies, procedures, and compliance requirements.
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals.
• Interact with shareholders, regulatory agents, media, and internal and external customers.

Required Qualifications

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Desired Qualifications

• Experience as an Executive Assistant within the financial services industry.
• Experience supporting senior-level leaders/executives.
• Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings, events, and onboarding.
• Experience with Wells Fargo systems such as Workday, Talent Management, HRG, My Concur, or GL31 Income Statements.
• Experience writing and editing internal communications, including corporate and executive-level communications.
• Experience synthesizing data from multiple sources and presenting it in appropriate formats.
• Experience reviewing and preparing expense reports for leaders.
• Advanced Microsoft Office skills, including Outlook, Excel, Word, PowerPoint, LiveMeeting, and SharePoint.
• Ability to develop partnerships and collaborate with other business and functional areas.
• Ability to execute in a fast-paced, high-demand environment while balancing multiple priorities.
• Ability to take initiative and work independently with minimal supervision in a structured environment.
• Strong organizational, multitasking, and prioritization skills.
• Strong time management skills and ability to meet deadlines.
• Ability to deliver concise, time-critical information to all levels of management, technology, and business teams.
• Ability to leverage problem-solving and advanced judgment skills to make decisions in situations where there are no established procedures.
• Ability to be flexible and adjust plans quickly to meet changing business needs.

Job Expectations

• Willingness to work on-site at the posted location.

Posting Location

1525 W W T Harris Blvd, CHARLOTTE, NC

Posting End Date

1 Aug 2026

Job Expectations

Willingness to work on-site at the posted location.

Visa Sponsorship

Not available for this position.

Reference Number

R-562567