Executive Administrative Specialist

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." So we can have those sections. We need to decide content for each. We could put: - About the role: introductory paragraph summarizing role, location, etc. - Responsibilities: list of duties (including the earlier paragraph and duties list). - Requirements: Required Qualifications. - Qualifications: Desired Qualifications. - Skills: maybe a list of skills derived from both required and desired (like organizational skills, communication, MS Office, etc.) but we must avoid duplication. Could instead put Skills as a list of specific skills like "Advanced proficiency with Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint)", "Strong organizational skills", "Excellent written, verbal, and interpersonal communication skills", "Demonstrated discretion, sound judgment, and professionalism", "Ability to work effectively with diverse backgrounds", "Commitment to service-oriented support". That's basically from Required Qualifications. But then Requirements would be just education and experience? Might be okay. But we must preserve ALL substantive information. If we split, we need to ensure nothing lost. Let's think: Required Qualifications includes education, experience, specific experience, skills, etc. Desired Qualifications includes more experience, etc. If we put Required under Requirements and Desired under Qualifications, we still have all. Skills section could be omitted if we feel it's redundant. But we need to include sections only when posting has real specific content for it. We could omit Skills if we think it's covered elsewhere. However the instruction says "Prefer a few substantive sections over many thin ones." So we could combine Requirements and Qualifications into one? But they gave examples of headings; we can choose to include only those with content. We could include About the role, Responsibilities, Requirements (combining required and desired), Benefits, Pay, Schedule. That's 5 sections. That seems fine. Skills could be omitted. But we need to ensure we don't lose the "Skills" like MS Office proficiency etc. Those are in Required Qualifications, so they'd be in Requirements section. Thus sections: - About the role: intro paragraph (including location, reporting to AVP, supervising student employees, etc.) - Responsibilities: list of duties (including the earlier paragraph and the duties list) - Requirements: combine Required and Desired Qualifications (maybe separate subheadings? but we cannot add extra headings beyond h3. Could just list all as

under Requirements, maybe differentiate with text? But we need to preserve all info; we can just list them all as items. However we might want to separate required vs desired for clarity but not required. Could add a note like "Required:" and "Desired:" within

but that's okay. - Benefits: list from UI paragraph. - Pay: "Compensation Pay Level: 3B" - Schedule: "8:00am-5:00pm, regular on-campus presence, not eligible for remote or hybrid work arrangement." We must not include boilerplate like "For a full job description, please send an e-mail..." etc. Also remove "Position And Application Details", "Additional Information", "Classification Title", "Appointment Type", "Work Modality Options". However some of those contain info like "Appointment Type: Professional and Scientific" and "Work Modality Options: On Campus". Those could be considered part of About the role or maybe we could include them in About the role or Requirements? But they are not duplicated elsewhere. The instruction says preserve ALL substantive information. So we need to keep that info somewhere. Where to put? Could include in About the role or maybe a separate section like "Appointment Type" but not in headings list. Since we only allowed those headings, we could embed that info in About the role paragraph. For example: "This is a full-time, Professional and Scientific appointment, on-campus." Also "Classification Title: Admin Services Specialist" could be included. Also "Compensation Pay Level: 3B" we already have Pay section. So we need to incorporate Classification Title and Appointment Type and Work Modality Options into About the role or maybe Responsibilities? Probably About the role. Thus About the role paragraph will include: role title (but we must not repeat job title as heading; we can mention it in paragraph). It says: "Bring your organizational expertise... to the University of Iowa Facilities Management team as an Executive Administrative Specialist." That's the job title. We can keep that sentence in About the role. Add location: University Services Building (USB). Add schedule: full-time, Professional and Scientific appointment, on-campus. Add classification title: Admin Services Specialist. Also mention that position is not eligible for University sponsorship for employment authorization (that's substantive). Also mention that this position supervises student employees (already in duties). Also mention that this position is not eligible for remote/hybrid (we have schedule). Also mention that this position requires regular on-campus presence. Now Responsibilities: we need to list all duties. Let's compile list items: From intro paragraph: - Provide executive-level administrative, organizational, and operational support to the Associate Vice President for Facilities Management and FM Directors. - Serve as a trusted point of contact for the Office of the AVP and FM Administration. - Coordinate priorities, communications, meetings, and follow-up. - Manage confidential and time-sensitive matters with professionalism and discretion. - Help advance Facilities Management initiatives through responsive service and cross-functional collaboration. - Supervise student employees who provide administrative support to the