Executive Secretary to the Principal/Director of Correctional Facilities

Applicants must apply via Applitrack and upload the following required clearances: Act 24 Arrest and Conviction Report, Act 34 Pennsylvania Criminal History Clearance, Act 151 Pennsylvania Child Abuse Clearance, and Act 114 Federal Criminal History Clearance. Links to these clearances can be found on the TIU11 Human Resources page.

About the Role

The Executive Secretary to the Principal/Director of Correctional Facilities reports directly to the Principal/Director for supervision and evaluation.

Responsibilities

• Provide administrative support to the Principal/Director of Correctional Facilities.
• Manage intake procedures for new students entering the school program.
• Handle interactions with school staff and institutional staff.
• Perform all facets of office practices, including maintaining staff training and attendance information.
• Order, inventory, and store materials.
• Maintain student records and disseminate record information.
• Perform other job-related tasks as assigned by the Principal/Director of Correctional Facilities.

Requirements

• Ability to communicate orally in English with appropriate grammar, a pleasant voice, and an affable manner via telephone and in-person.
• Ability to present ideas logically in writing, including strong proofreading, spelling, and grammar skills.
• Professional personal appearance and demeanor.
• Proficiency in Microsoft Office Applications or related programs.
• Ability to lift and carry packages up to 25 pounds.
• High level of accuracy and efficiency in all office procedures.
• Ability to handle confidential information regarding the program, students, and staff.

Qualifications

• High School diploma or GED required.
• Experience with computer applications.