Executive Secretary 1

About the role

The Department of Education, Office of Elementary and Secondary Education is seeking a highly competent Executive Secretary 1 to assist senior leadership with administrative operations, communication, scheduling, personnel support, and timekeeping functions. The role requires discretion, organization, and strong coordination with staff and partner offices.

Responsibilities

• Executive Support: Coordinate schedules, meetings, travel arrangements, and materials needed by the Deputy Secretary and Chief of Staff
• Correspondence Management: Prepare, review, route, and track letters, reports, memos, and other official communications while handling confidential information
• Agency Coordination: Collaborate with internal offices, educational partners, and outside organizations to support program operations and maintain productive working relationships
• Human Resources Support: Assist with recruitment activities, interview scheduling, personnel transactions, position descriptions, and employee performance review tracking
• Timekeeping Oversight: Monitor payroll, overtime, work schedules, and attendance records while helping resolve timekeeping issues and providing guidance to staff
• Employee Onboarding: Support new employees by coordinating onboarding activities, required requests, and other startup arrangements

Qualifications

Minimum Experience and Training Requirements: Three years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis; or any equivalent combination of experience and training.

Other Requirements: You must meet the PA residency requirement. You must be able to perform essential job functions.

Work Schedule

Full-time employment. Work hours are 8:00 AM to 4:30 PM, Monday through Friday, with a 60-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Salary

In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email.