Executive Secretariat Support

Specific Tasks

• Records Management Liaison Support
• Support the planning, development, and maintenance of a user-friendly, effective file system compliant with Department regulations.
• Develop and maintain an electronic mail distribution plan for all OUSD(I&S) outgoing correspondence.
• Include electronic addresses, as well as physical mail addresses with POCs to support delivery of both unclassified and classified materials.
• Develop and maintain correspondence templates for the on-line availability on all three networking levels.
• Support the management of the SOPs effort through facilitating the coordination of SOPs, writing, and reviewing SOPs, and ensuring SOPs are coordinated through the approval process.
• Prepare Executive Secretariat and other EA&M correspondence.
• Tasking and Tracking Management Support
• Support, distribution, tracking and status of security review requirements, Privacy Act program requirements, Freedom of Information Act (FOIA) taskings, Inspector General (IG)/General Accounting Office (GAO) taskings, Litigation Cases and other similar subject taskings.
• Front Office Support
• Provide physical support coverage to the OUSD(I&S) Front Office during periods where manning is negatively impacted due to outages or limitations of availability for current staff.
• Cross-utilize staff in order to support this task.
• Provide administrative support to the OUSD(I&S) Front Office on specified projects or tasks.

Requirements

• Minimum of a Bachelor's degree is required.
• Minimum 6 years of Executive Secretariat experience required.
• Proficiency with CATMS required (Correspondence and Task Management System).

Benefits

Premier Enterprise Solutions offers full-time employees a comprehensive and competitive benefits package. Benefits include:

• PTO for vacation and sick leave;
• Holidays;
• Training;
• Employee Awards Program;
• health insurance including dental and vision;
• life and AD&D insurance;
• short and long-term disability;
• a 401(k)-retirement plan with company matches/immediate vesting.

Pay

Details about pay are not specified in the job posting.

Schedule

Details about schedule are not specified in the job posting.

Qualifications

Executive Secretariat shall employ master expertise in the areas of team management, office management, administrative expertise, critical/creative thinking, strategic management, flexible problem solving, time management, editing/proofing/revising skills, agility in addressing competing priorities, matters of protocol and engagements with senior leadership.