Mid Level Secretariat Support

Position Overview

The position supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It requires sound judgment, strong communication skills, and a solid understanding of government processes.

Requirements

• Senior Secretariat Support Specialist
• Supporting the Office of the Secretary of the Air Force (SAF)
• Highly experienced professional who understands Air Force culture
• Confident in a fast-paced senior leadership environment
• Pride in precision, discretion, and follow-through

What You Will Do

• Executive & Secretariat Support
• Manage and maintain accurate, up-to-date calendars for senior leadership
• Serve as the front line for phone calls and visitors
• Maintain daily schedules and ensure leadership priorities are executed smoothly
• Correspondence & Document Management
• Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings
• Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments
• Track and manage suspenses to ensure deadlines are met and leadership is kept informed
• Maintain official files and records in accordance with Air Force and organizational guidelines
• Task Management & Workflow Coordination
• Manage the Task Management Tool (TMT) and related workflow mailboxes
• Assign tasks within required timelines and track them from receipt through closure
• Monitor FM and 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination
• Prepare weekly status reports, suspense updates, and briefing slides for staff meetings
• Check for new tasking daily and ensure timely assignment within 24 hours
• Meetings, Events & Travel Support
• Plan, coordinate, and organize on-site and off-site meetings and events
• Secure facilities and coordinate materials
• Distribute meeting documents, capture and post meeting minutes as required
• Aid with Defense Travel System (DTS) actions, including travel authorizations and vouchers
• Personnel & Program Support
• Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs)
• Support preparation of military and civilian awards and decorations requiring senior leader signatures
• Aid with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings
• Collaboration & Technology Support
• Video Teleconferences (VTCs)
• Maintain and update SharePoint and Air Force Portal pages
• Retrieve documents, conduct limited research, and support staff as needed

Office Hours

0800 to 1700 Monday through Friday
Onsite at Joint Base Andrews

Benefits

• Employer-provided paid Medical / Dental / Vision insurance
• Employer matching 401K plan
• PTO
• 11 Federal Holidays
• Voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance