Executive Recruitment Engagement Specialist

Job Description

U.S. Bank’s Executive Recruitment Engagement Specialist is responsible for providing a high-touch, personalized engagement and onboarding experience for executive talent prospects and new hires. This role requires a high level of executive presence, excellent written and verbal communication skills, precise time and project management skills, an appreciation for urgency, and highly developed problem-solving skills.

Essential Functions

• Partner with Executive Recruiters to coordinate search activities, including but not limited to:
• Execute with strong sense of urgency and proactively engage stakeholders
• Schedule and participate in strategy, update, and debrief calls with executives and/or search firms
• Create search update decks, tracking status of candidates and prospects throughout the process
• Schedule interviews (phone, video and in person) with candidates and the interview panel, requiring partnership with various EAs and AAs throughout the company
• Schedule travel, hotel and car service for candidates as part of the interview scheduling process
• Create and deliver personalized gift bags and welcome notes to candidate’s hotel
• Collaborate with others on the recruiting team on initiatives and/or hiring needs
• Willingness to juggle multiple priorities and projects
• Engage new executive leaders’ hiring managers to:
• Determine whether in-team administrative support is available for ordering equipment, scheduling, securing badge and access management, etc.
• Ensure new leaders’ security badges, access management, and phone and IT equipment are secured and ready prior to day one
• Reach out to new leaders prior to day one to request any necessary pre-hire information, and answer any questions
• Act as a dedicated executive onboarding liaison for all new executive talent and leaders during their first week with U.S. Bank
• Partner with IT support to walk new leaders through initial system and security password set-up on day one
• Walk new leaders through the Executive Onboarding Guide, sharing overviews of company and team structure, essential U.S. Bank programs and processes, key dates, health and executive benefits, and first weeks’ partner meetings

Qualifications

• Bachelor's degree, or equivalent work experience
• Prior experience as a recruiting coordinator, onboarding specialist, executive administration, project management or related experience

Preferred Skills/Experience

• Proven skills to influence others and work closely with Sr. Executive Assistants
• Demonstrated experience building strong and effective personal relationships that enable the accomplishment of business objectives
• Excellent attention to detail for deck presentations and calendaring
• Excellent verbal and written communication skills including listening for understanding
• Proven project management and systems management experience
• Track record of quickly analyzing issues, problem solving, and keeping projects moving forward
• Histroy of managing multiple priorities while acting with urgency
• Willingness to assist others with their workloads as necessary

Skills Profile

• Strong organizational and critical thinking skills, and adaptability to meet changing demands
• Demonstrated customer-centric approach and high attention to details
• Superior interpersonal and external communication skills
• Demonstrated experience exercising discretion, sound judgment and the highest professional ethics and confidentiality
• Proven track record of effectively representing and interacting with senior level management
• Skilled at interpreting and analyzing complex information and drawing conclusions and making recommendations
• Versatile and action-oriented with attention to detail
• Confidence under stress
• Execute with strong sense of urgency and proactively engage stakeholders

Location Expectations

Required three (3)+ days a week in the downtown Minneapolis hub location, with the ability to flex schedule to support onsite interviews.

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Pay Range

$30.29 - $40.38