Executive Director, Advancement

Broad Function

The Executive Director provides operational leadership for the Advancement and Foundation division and is responsible for managing the systems, staff, processes, and activities that support fundraising success, donor engagement, stewardship, Foundation administration, scholarship operations, compliance, and constituent relations. The Executive Director supervises advancement personnel and ensures the effective execution of fundraising and engagement strategies that advance student success and institutional priorities.

Essential Functions And Responsibilities

• Fundraising Leadership and Accountability
• Provide leadership, supervision, coaching, and performance management for Advancement and Foundation staff, fostering a culture of accountability, collaboration, service excellence, and continuous improvement.
• Establish annual fundraising goals, performance expectations, and measurable outcomes for advancement personnel and regularly evaluate progress toward established objectives.
• Lead departmental planning efforts and ensure alignment between fundraising activities, donor engagement strategies, stewardship initiatives, Foundation priorities, and institutional goals.
• Maintain a modest personal portfolio of leadership-level donor, alumni, corporate, and community relationships and assist in identifying opportunities to strengthen philanthropic support for the College.
• Participate in donor cultivation, solicitation, stewardship, and engagement activities in partnership with advancement staff, the Vice President, Foundation Directors, volunteers, and College leadership.
• Support advancement personnel in the identification, cultivation, solicitation, stewardship, and retention of donors through strategic coaching, mentorship, and collaborative planning.
• Foundation Administration and Governance
• Support implementation of Foundation policies, governance practices, and operational procedures.
• Maintain Foundation records and documentation in accordance with applicable policies, regulatory requirements, and best practices.
• Support the Vice President and Foundation leadership in advancing Foundation priorities, initiatives, and strategic objectives.
• Advancement Operations, Stewardship and Special Events
• Provide operational leadership and oversight for Advancement and Foundation events, ensuring alignment with donor engagement strategies, stewardship objectives, Foundation priorities, and institutional goals.
• Oversee planning, coordination, execution, and evaluation of donor cultivation events, donor appreciation events, scholarship receptions, honors programs, recognition ceremonies, campaign activities, and Foundation-sponsored signature events.
• Evaluate event outcomes, donor engagement activities, and stewardship efforts and recommend improvements to enhance effectiveness and constituent satisfaction.
• Scholarships, Special Funds and Compliance
• Provide oversight of Foundation scholarship administration processes, including application review, award administration, donor stewardship, compliance monitoring, reporting, and continuous improvement.
• Ensure compliance with applicable federal, state, College, Foundation, and donor requirements related to fundraising, stewardship, scholarship administration, fund management, and Foundation operations.
• Oversee compliance related to charitable solicitation registrations, fundraising activities, raffle licensing, charitable gaming requirements, and related regulatory obligations.
• Evaluate and manage gift-in-kind contributions in accordance with College and Foundation policies, IRS regulations, and applicable accounting and reporting standards.
• Evaluate Foundation operational policies and procedures and recommend updates to strengthen compliance, efficiency, and organizational effectiveness.
• Support audit preparation, compliance reviews, reporting requirements, and risk management activities.
• Grant Development Support
• Lead the development, writing, coordination, submission, and stewardship of small and mid-sized grant proposals and funding requests.
• Collaborate with faculty, administrators, staff, and community partners to develop competitive funding proposals and supporting documentation for small and mid-sized grant opportunities.
• Coordinate grant calendars, application schedules, reporting requirements, and funding opportunity tracking systems for small and mid-sized grant opportunities.
• Support post-award implementation activities, grant reporting, compliance monitoring, and stewardship activities in collaboration with project directors, staff, the Business Office, and other stakeholders.
• Maintain knowledge of funding trends, grantmaking priorities, and emerging funding opportunities to support institutional resource development goals.
• Support and assist the Vice President, Student Achievement, Advancement and Sponsored Programs in the development of major federal, state, corporate, and foundation funding opportunities as assigned.
• Leadership, Collaboration and Community Engagement
• Serve on College committees, task forces, planning groups, and leadership teams as assigned.
• Represent the College and Foundation at community meetings, civic organizations, professional associations, donor functions, and partnership activities.
• Build and maintain productive relationships with donors, alumni, volunteers, community leaders, businesses, nonprofit organizations, elected officials, and other stakeholders.
• Foster collaboration among College departments, Foundation staff, faculty, administrators, and community partners.
• Support the Vice President, Student Achievement, Advancement, and Sponsored Programs in advancing institutional priorities, fundraising initiatives, Foundation activities, and resource development goals.
• Other Responsibilities
• Able to work early morning, evening and weekend hours.
• Responsible for understanding, supporting and actively demonstrating the College’s beliefs, values, mission vision, and Maroon and Gold Standards being in agreement to be evaluated by same.

Qualifications

• Minimum Qualifications:
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• Regular contact and collaborative work with students, staff, faculty, and administration, campus-wide inclusive of all JC campuses.
• Frequent contact with donors, community leaders, granting agencies, foundations, businesses, organizations and the public.