Executive Coordinator - Schools

About the role

YES Prep needs a dynamic Executive Coordinator - Schools with a robust set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, and build transformative relationships.

Responsibilities

• Managing the weekly and monthly calendar of the Chief Schools Officer (CSO) to assist with project management;
• Aiding in organizing the administration and logistics of the Schools Department;
• Leading and coordinating preparation efforts and Board and Committee meetings, including the Program Committee led by the CSO and Chief Talent Officer;
• Compiling and submitting monthly reimbursements for the CSO as needed;
• Securing travel arrangements for the CSO, including transportation, lodging, and trip itineraries;
• Being a first point of contact for the CSO regarding meetings, professional learning logistics, and communication around timelines and status updates;
• Completing independent research of historical documentation, processes, etc. to lead planning efforts;
• Building individual and team processes for logistical and operational success;
• Assisting with planning and coordination of team meetings and agendas, including creating effective presentations (PPT), taking useful minutes, researching and proposing agenda items, etc.;
• Oversight and management of a variety of high priority projects as assigned;
• Collaboration with appropriate cross-functional team members to support internal communication efforts;
• Owning and project managing internal marketing and communications campaigns for the team as needed;
• Assistance with analyzing and preparing reports using Excel and other tools;
• Additional duties as assigned.

Requirements

• Bachelor’s Degree from an accredited institution OR equivalent experience
• 2 years of experience in an administrative or operations role
• A record of achievement and accuracy in previous work
• Ability to work outside of normal hours and on weekends
• Openness to giving and receiving frequent feedback
• Demonstrated ability to work on a team
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment

Qualifications

• Creates and maintains positive working relationships on a team and/or in a highly collaborative environment
• Frequent prolonged and irregular hours of duty, including evenings and weekends
• A dedication to learn, grow, and develop as a professional

Skills

• Experience in executive support
• Bilingual – Spanish or other language

Benefits

• Compensation – This position is an exempt, salaried position; offers commensurate with experience.
• Health and Supplemental Insurance – A $0 monthly medical option or a $24 monthly option that includes $50 YES Prep Paid Health Savings Account contribution, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc.
• Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
• Retirement Plans – Participation in Teacher Retirement System of Texas and an optional 457b Retirement Plan.
• Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.
• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.
• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

Pay

$54,911 - $65,894, Home Office Grade 4

Schedule

Immediate Start Date