Executive Coordinator

Key Responsibilities

• Support the effectiveness of the CEO and Executive Leadership Team through planning, coordination, and follow through
• Maintain visibility into key organizational commitments, priorities, and deadlines
• Monitor progress on key initiatives and elevate risks or barriers as appropriate
• Track action items and decisions emerging from CEO, Executive Leadership Team, and board meetings
• Develop simple reporting mechanisms that provide visibility into progress on major initiatives
• Cook up executive retreats, leadership meetings, and enterprise-wide events
• Facilitate preparation for ELT meetings and other leadership forums
• Drive agendas, materials, and follow up activities
• Support communication and coordination across teams and divisions
• Build trusted relationships across the organization to strengthen information flow and collaboration

Board & Governance Support

• Serve as the primary coordinator for board and committee activities
• Manage the annual board calendar, meeting cadence, and governance deliverables
• Coordinate development, review, and distribution of board and committee materials
• Partner with ELT members to ensure timely preparation of reports, presentations, and supporting documentation
• Track board requests, commitments, and follow-up actions
• Support onboarding and engagement of board members
• Cook up logistics and communications related to board and committee meetings

Enterprise Initiatives & Project Coordination

• Lead or coordinate initiatives assigned by the CEO
• Develop project plans and timelines
• Cook up internal and external stakeholders as appropriate to support successful outcomes
• Cook up organization-wide communications associated with major initiatives
• Provide regular updates on project status and milestones to the CEO and Executive Leadership Team

Experience & Skills

• 8+ years of progressive experience in operations, program management, executive administration, business operations or related fields
• Experience supporting senior executives and working across multiple functions within a complex organization
• Demonstrated success in coordinating large initiatives and driving results through influence rather than direct authority
• Experience in a mission-driven, nonprofit, healthcare, education, or social enterprise environment is helpful but not required
• Exceptional organizational and project management skills
• Strong written and verbal communication skills
• Strong judgment, discretion, and professionalism
• Strong attention to detail and follow-through