Executive Coordinator

Job Summary

The Executive Coordinator (EC) reports to the Co-CEO and performs administrative, operational, and governance-support activities on behalf of the Co-CEOs and the firm’s governing bodies. The EC’s role directly enables the firm’s impact and the integrity of its governance.

Details of Role

• Co-CEO SUPPORT (60%)
• Perform administrative, operational, and financial functions on behalf of the Co-CEOs.
• Manage high-volume executive email and social media inboxes, prioritizing and triaging incoming communications, identifying matters requiring immediate attention, and proactively responding or escalating based on urgency, sensitivity, and strategic importance.
• Manage the executive calendar in alignment with strategic priorities; coordinate internal and external scheduling needs and resolve scheduling conflicts.
• Develop agenda and meeting materials, capture and organize meeting notes across appropriate systems (e.g., agendas, CRM systems), debrief meetings to follow-up on deliverables, and perform follow-up action items.
• Maintain thoughtful and consistent organization of CEO Office documentation and operational systems within Google Workspace and the Monday.com client relationship management (CRM) and work management systems.
• Maintain the CRM on behalf of the Co-CEOs by keeping accurate records, documenting client interactions, and capturing meeting notes and follow-up actions.
• Provide limited non-business administrative support when it directly supports the Co-CEOs’ ability to fulfill organizational responsibilities.
• Manage and coordinate projects on behalf of the CEO Office by developing project plans, tracking milestones, coordinating cross-functional stakeholders, monitoring progress, identifying risks, and ensuring timely completion of key initiatives.
• Governance SUPPORT (40%)
• Provide coordination and administrative support of firm governance, including, but not limited to, drafting agenda, capturing meeting notes and action items, and performing and tracking activities to support effective governance processes.
• Manage the governance calendar across BoD and TSC cadences, coordinating meeting scheduling, member availability, and preparation timelines against strategic priorities.
• Care for the full governance materials lifecycle, including pre-read distribution, resolutions tracking, minutes finalization, and records retention in accordance with the firm’s governance and compliance policies.
• Support the development, organization, and distribution of materials, reports, and other required deliverables from the firm to the BoD and the TSC.
• Facilitate communication and coordination among BoD members, TSC members, and executive leadership to ensure timely information sharing, alignment, and execution of governance activities.

Requirements

• Ability to prioritize competing responsibilities and exercise sound judgment on urgency, sensitivity, and escalation
• Genuine alignment with Adasina’s mission, including comfort working in a firm that centers racial, gender, economic, and climate justice
• Bachelor’s degree or higher educational achievement
• Proven experience successfully organizing multiple simultaneous projects
• 5+ years of relevant work experience in finance or a related industry
• 3+ years of experience providing professional and personal support to C-suite executives
• Google Workspace experience, with high proficiency in Gmail
• Stellar written, verbal, and visual communication skills with high attention to detail and consistent commitment to accuracy
• Exceptional project-management and time-management skills
• Insightful, empathetic, and resourceful problem-solving abilities

Preferred Qualifications

• Experience with Monday.com or similar project-management operating system
• Willingness to learn new skills and systems and collaborate in other areas as needed
• Experience managing relationships with diverse groups of people

How to Apply

Adasina is committed to creating and maintaining a diverse workplace that reflects our progressive values and the communities for which we seek justice. Women, BIPOC, and LGBTQ+ candidates are strongly encouraged to apply. Investment management and financial services are a highly regulated industry, therefore all applicants must respect confidentiality, adhere to the firm’s Privacy Policies and Code of Ethics. Pursuant to the California Fair Chance Ordinance, Adasina Social Capital will consider for employment qualified applicants with arrest and conviction records.

To apply, please submit your resume and a cover letter (as separate files) explaining your qualifications and why you are interested in the position to apply@adasina.com in PDF format. Please ensure the subject line of your email reads “Application for EC_[Your Last Name], [Your First Name].” Applications will be accepted until the position is filled. Interviews will be scheduled on a rolling basis. The anticipated start date for the role is early August 2026.