Executive Coordinator

This is a direct hire opportunity to serve as a true right hand to a President and CEO, with real influence over how the executive office runs day to day.

Responsibilities

• Serve as a trusted partner to the President and CEO, helping manage priorities, workflows, and critical business initiatives
• Manage and optimize the CEO's calendar so time stays aligned with business priorities and strategic goals
• Prioritize communications, requests, and competing demands to maximize executive effectiveness
• Coordinate domestic and international travel, itineraries, logistics, and expense management
• Partner with the executive leadership team to coordinate meetings, planning sessions, off-sites, and business reviews
• Prepare agendas, briefing materials, executive summaries, and executive-level presentations, including materials for board meetings and customer engagements
• Capture key decisions and action items during leadership meetings and drive follow-up on deliverables and deadlines
• Develop executive communications, talking points, and key messaging, and collaborate with communications teams on executive branding and LinkedIn content
• Coordinate cross-functional projects on behalf of the CEO, tracking milestones, risks, and progress updates
• Process expense reports, invoices, and related administrative documentation accurately and on time

Requirements

• 5+ years of experience supporting senior executives, leadership teams, or complex business operations
• Demonstrated experience working with executive-level stakeholders and managing confidential information
• Advanced proficiency in Microsoft 365, including PowerPoint, Excel, Word, Outlook, and Teams
• Exceptional written, verbal, and interpersonal communication skills
• Outstanding organizational, project management, and prioritization abilities
• Strong business acumen and the ability to work independently, think strategically, and execute with attention to detail
• High level of professionalism, executive presence, and sound judgment

Preferred Qualifications

• Bachelor's degree, or an equivalent combination of education and experience

Schedule

Core hours 9:00 AM to 4:00 PM, with flexibility to work 8:30 AM to 3:30 PM

Pay

Starting at $90,000, based on experience

Location: York, PA (fully onsite)