Executive Associate II, Early Clinical Development - Princeton Pike NJ

Position Summary

We are seeking a highly motivated Executive Assistant to join BMS. The position provides comprehensive administrative support to senior leadership within the Early Clinical Development Team. The successful candidate must be detail oriented, have strong organizational and coordination skills, and excellent communication skills. They will have demonstrated ability to prioritize, work independently, and be able to learn new tools and systems in an ever-evolving environment. The successful candidate will be highly collaborative and comfortable working in a fast-paced, team-oriented environment.

Responsibilities

• Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, ensuring manager’s meeting preparedness (e.g., assemble meeting materials & pre-reads) & preparing expense reports
• Demonstrate strong interpersonal skills and diplomacy in all levels of management
• Work with minimal supervision, have strong initiative and follow-up with focus on details
• Calendar management as well as timely scheduling to ensure meetings are prioritized and occur within appropriate timelines
• Organize meetings and events including scheduling, coordinating room schedules, AV assistance and catering
• Create purchase orders and assist in reconciling open purchase requisitions
• Maintain and organize office operations and procedures such as expense reports, requisition of supplies, and other administration services
• Serve as a key point of contact to help resolve payment/invoicing/ordering issues
• Support various projects as needed for team leads & external collaborations including basic project management
• Aids in onboarding of new hires and with any HR tasks including submitting job requisitions
• Partner with other site Executive Assistants as needed

Qualifications

• High School/GED
• Minimum of 8 years of executive level administrative or comparable experience in a scientific research environment
• Pharmaceutical, biotech start-ups, and venture capital companies preferred
• Highly proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)
• Knowledge of the following applications is highly preferred: Concur, Ariba/SAP, SharePoint, Room Scheduler, Workday, Microsoft Teams
• Excellent communication skills, ability to work independently and as a collaborative team member