Executive Associate II, Early Clinical Development

Position Summary

We are seeking a highly motivated Executive Assistant to join BMS.

Responsibilities

• Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, ensuring manager’s meeting preparedness (e.g., assemble meeting materials & pre-reads) & preparing expense reports
• Demonstrate strong interpersonal skills and diplomacy in all levels of management.
• Work with minimal supervision, have strong initiative and follow-up with focus on details.
• Calendar management as well as timely scheduling to ensure meetings are prioritized and occur within appropriate timelines.
• Create purchase orders and assist in reconciling open purchase requisitions.
• Maintain and organize office operations and procedures such as expense reports, requisition of supplies, and other administration services.
• Serve as a key point of contact to help resolve payment/invoicing/ordering issues.
• Support various projects as needed for team leads & external collaborations including basic project management.
• Aids in onboarding of new hires and with any HR tasks including submitting job requisitions.
• Partner with other site Executive Assistants as needed.

Qualifications

• High School degree, some college, or degree desirable.
• Minimum of 8 years of executive level administrative or comparable experience in a scientific research environment.
• Pharmaceutical, biotech start-ups, and venture capital companies preferred.
• Highly proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint).
• Knowledge of the following applications is highly preferred: Concur, Ariba/SAP, SharePoint, Room Scheduler, Workday, Microsoft Teams.
• Excellent communication skills, ability to work independently and as a collaborative team member.