Executive Associate I, Health, Wellness & Hospitality Division

About the role

This position is responsible for coordinating, supervising, and monitoring the day-to-day administrative operations of the Health, Wellness & Hospitality Division, including time and attendance, purchasing and budget processes, and work order systems.

Responsibilities

• Prepares and processes payroll for full-time and part-time employees.
• Generates faculty teaching contracts for full-time and adjunct faculty.
• Supervises other office clerical staff in the absence of the Academic Office Manager.
• Conducts annual performance appraisals.
• Supports evaluations in the division.
• Maintains faculty and departmental databases, including the Faculty Evaluation Plan and records of affiliation agreements, articulation agreements, training agreements, and memoranda of understanding.
• Prepares contractual agreements (i.e., affiliation agreements) for signature.
• Generates reports for the division.
• Manages the Dean’s calendar, including coordinating appointments and scheduling meetings.
• Covers and supervises department procurement process of goods and services.
• Compiles forms and documents to recruit new employees; prepares faculty hiring documents as directed by the dean.
• Conducts research and provides information related to human resource procedures and practices as needed.
• Provides administrative support to the Dean and delivers support and guidance to managers, supervisors, and staff across all areas within the unit.
• Attends departmental staff meetings and college safety committee meetings and prepares and distributes minutes.
• Oversees and reviews blanket purchase requests.
• Makes sure release of partial and completed purchase orders are sent to the accounting office for payment.
• Disseminates information in accordance with prescribed policies and procedures in response to internal and external requests.
• Prepares material relating to important and confidential matters and maintains confidential office and correspondence files.
• Volunteers and works college peak registration for classes when requested.
• Processes student complaints, including tracking documents and processes as needed.
• Performs related work as required.

Requirements

• High school diploma, GED or equivalent required.
• Three years of progressively responsible office experience required for applicants with a high school diploma or GED.
• Two years of progressively responsible office experience required for applicants with one to two years of college credit or more.
• Supervisory experience preferred.

Qualifications

• Knowledge of modern office practices, procedures and equipment.
• Knowledge of business English, bookkeeping, spelling and mathematics.
• Knowledge and experience with computer software such as Word for Windows, Excel and PowerPoint.
• Skilled in taking minutes of meetings, composing and filing correspondence, dealing with the public, both in person and on the telephone, and as a timekeeper.
• Ability to supervise employees.
• Ability to learn new computer applications.
• Strong interpersonal skills and the ability to work with people at all levels.
• Exceptional written, verbal, and presentation skills, with the ability to effectively engage and communicate with different personnel and departments.

Skills

• Knowledge of modern office practices, procedures and equipment.
• Knowledge of business English, bookkeeping, spelling and mathematics.
• Knowledge and experience with computer software such as Word for Windows, Excel and PowerPoint.
• Skilled in taking minutes of meetings, composing and filing correspondence, dealing with the public, both in person and on the telephone, and as a timekeeper.
• Ability to supervise employees.
• Ability to learn new computer applications.
• Strong interpersonal skills and the ability to work with people at all levels.
• Exceptional written, verbal, and presentation skills, with the ability to effectively engage and communicate with different personnel and departments.

Benefits

This position offers a comprehensive benefits package, including paid time off, paid holidays, retirement plans, and health and welfare coverage.

Pay

The hiring salary range is $47,814-$52,595/annually.

Schedule

The position is full-time.

Is Background Check Required?

Yes

Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?

No

Special Instructions to Applicants

This position offers a comprehensive benefits package, including paid time off, paid holidays, retirement plans, and health and welfare coverage. Application Status: you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.