Executive Assistant Associate Health

Responsibilities

• Provide executive-level administrative support to the Chief Health Information Officer as well as to the Office of Clinical Informatics.
• Complex calendar management, including organizing complicated and challenging schedules, responding to frequent schedule changes, screening the purpose of meeting requests, setting priorities, escalating high-priority items when there is a conflict, and obtaining meeting information as required.
• Execute complex travel arrangements (domestic and international) using Emburse, including preparing itineraries, agenda packets, and other travel arrangements.
• Arrange meetings for OCI Leadership, often including multiple participants with challenging schedules.
• Cook up committee activities and logistics (booking conference rooms, arranging Zoom meetings), coordinate schedules for visitors, coordinate hosting, support, and coordinate meeting materials, including creating agendas, presentations, briefings, and itineraries, and support the IT needs required for collaboration with regional partners.
• Attend meetings as needed to provide support and/or take minutes and follow-up action items when appropriate.
• Maintain and support project files and action item lists.
• Process reimbursements and prepare expense reports for leadership via p-card or out-of-pocket expenses.
• Demonstrate initiative, independent judgment, diplomacy, follow-through, and a service-oriented attitude to provide general administrative support to the Office of Clinical Informatics leadership.
• Excellent attention to detail and the ability to prioritize and meet deadlines in a timely fashion, greeting visitors, and solving problems along with preparing correspondence, memoranda, and reports.
• As part of the Office of Clinical Affairs (OCA) administrative team, participate in team meetings and provide cross coverage for other administrative positions as needed.
• Provide a high level of administrative support.
• Maintain confidential email accounts and triage email inquiries and correspondence on behalf of the CHIO.
• Oversee and manage email distribution lists for different groups.
• Exercise independent judgment, anticipate needs, and ensure seamless operations.

Required Qualifications

• A high school diploma or an equivalent combination of education and experience.
• Five years of progressively responsible administrative support experience, preferably for an executive-level individual in a complex organization.
• Diplomacy and demonstrated professionalism as a supporting member of a collaborative and high-functioning leadership team.
• Excellent interpersonal, written, and verbal language skills with the ability to represent the Office of Clinical Affairs to a broad range of constituents.
• Ability to exercise good judgment in handling complex, confidential matters.
• Prowess in working with multiple stakeholders at all levels.
• Ability to work effectively with diverse workstyles and with individuals from diverse backgrounds.
• Strong attention to detail, accuracy, timeliness, and sound organizational skills.
• The ability to work independently as well as in diverse teams.
• Excellent computer skills with a strong working knowledge of Microsoft Office Suite and Google collaboration tools.
• Working knowledge of Zoom and/or other video conferencing tools.
• Outstanding customer service.

Desired Qualifications

• Working knowledge of applicable University policies and procedures.
• Familiarity with the culture of an Academic Medical Center, reporting structure, and decision-making.
• Competency using M-Pathways or equivalent (i.e., PeopleSoft).
• Experience using the Emburse Travel and Expense system.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Benefits

Michigan Medicine offers a comprehensive benefits package that includes:

• Excellent medical, dental and vision coverage effective on your very first day.
• 2:1 Match on retirement savings.

Why Work at Michigan?

Being part of something greater, of serving a larger mission of discovery and care, that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

Background Screening

The University of Michigan conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.