Executive Assistant & Workplace Operations

Responsibilities

• Administrative support to SLT member as booking and managing travel, calendar management, building client relationships and completing expense reports.
• Implementing HR policies and company directives.
• Coinciding and gathering stakeholder content for presentations and ensuring that content is organized and presentation ready.
• One-off administrative projects.
• Office Management (Planning, Moves, Relocations, Expansions, and Downsizing Efforts)
• Develop detailed project plans and timelines for office moves, ensuring minimal disruption to business operations.
• Coincide with internal teams (IT, HR, Operations, Marketing) and external vendors (moving companies, project managers, furniture designers, architects, contractors, etc.) to ensure all logistics are handled efficiently.
• Conduct site assessments to determine space requirements and layout needs.
• Manage the inventory of furniture and equipment, ensuring optimal use of resources and space.
• Negotiate contracts and manage relationships with vendors, including movers, furniture suppliers, and maintenance providers.
• Ensure all expenditures are tracked and reported accurately.
• Communicate move details and expectations clearly to all affected employees.
• Address and resolve any issues that arise during the move process promptly.
• Workplace Operations
• Oversee the everyday operations of all offices including ordering supplies, snacks, maintaining necessary services.
• Develop and implement strategies to improve the overall workplace experience for employees (quarterly office gatherings, monthly staff meetings, etc).
• Ensure the office environment is welcoming, functional, and conducive to productivity.
• Regularly assess employee satisfaction with the workplace and identify areas for improvement.
• Plan/organize internal and external programs/events and manage event logistics in collaboration with internal partners and external vendors to promote a positive work culture within a hybrid workplace.
• Ensure our offices stay compliant with local laws and regulations.
• Exercise strong business judgment and communication skills needed to interact with a variety of people and job functions.
• Aid Human Resources department with onboarding and offboarding tasks as they relate to relevant offices.

Requirements

• Willing and able to come to our Denver office 4 days per week (there is schedule flexibility in when you arrive and leave).
• 6+ years of office management experience.
• Thrives in a fast-paced, multinational workplace.
• Strong interpersonal skills, ability to communicate effectively in written form.
• Self-starter and curious - motivated to create solutions and innovate in the workplace.
• Extremely detailed oriented.
• Inquisitive and solution oriented.
• Working knowledge of Concur (or similar expense reporting tool).
• Effective cross-team collaborator.

Qualifications

• [Preferred] Experience in tech sector, as well as in a service/assistant role.

Benefits & Perks

• 100% employer-paid medical, dental, and vision coverage for employees and eligible dependents.
• Company-paid life and AD&D, STD and LTD insurance, plus optional supplemental coverage.
• 401(k) with company match.
• Flexible Time Off (FTO).
• Paid parental leave.

Pay

Tier 1 (San Francisco Bay Area, New York City Tri-State Area, Los Angeles Metro Area, and Seattle Metro Area): $115,000 - $165,000/year

Tier 2 (all other U.S. Locations outside of Tier 1): $100,000 – $143,000/yr

Offers Bonus

Schedule

Hybrid role: Workplace Experience Manager / Executive Assistant