Executive Assistant and Office Operations

About The Role

The Executive Assistant and Office Operations role provides high-level administrative, human resources, and office management support to ensure the efficient day-to-day operations of Famicos Foundation. Reporting to the Executive Director, this position serves as a central coordination point for executive support and office operations while maintaining a high level of confidentiality and professionalism.

Key Responsibilities

• Maintain and manage records for the Executive Director and corporate files
• Manage Executive Director calendar, scheduling, and office/building usage
• Prepare correspondence, reports, board materials, minutes, and presentations
• Answer and manage incoming calls and communications
• Support organizational reporting, including monthly and quarterly reports
• Oversee general office operations, supplies, and inventory control
• Cookbook reception area coverage, scheduling, and backup support
• Manage community room scheduling and usage
• Supervise or coordinate support functions such as reception and related services (as assigned)
• Maintain professionalism and a positive work environment
• Complete special projects and additional duties as assigned by the Executive Director

Qualifications

• 35 years of experience in administrative support, office management, and/or human resources
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office systems
• Excellent organizational, recordkeeping, and multitasking abilities
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Self-motivated with the ability to work independently and meet deadlines
• Experience in nonprofit or community development environments preferred

Skills and Attributes

• Highly organized with strong attention to detail
• Strong problemsolving and decision-making abilities
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor with strong interpersonal skills
• Collaborative team player with a service-oriented mindset
• Commitment to the mission and values of Famicos Foundation