Executive Assistant & Office Operations

About the role

Executive Assistant & Office Operations
Partner with our Chief Product Technology Officer to help drive focus, execution, and an exceptional workplace experience.

Role Overview

As Executive Assistant to our Chief Product Technology Officer, you’ll help turn complexity into clarity. You’ll anticipate needs, remove friction, and create the operating rhythm that allows the executive and the broader Product & Technology organization to move quickly and effectively.

• Serve as a trusted partner, managing priorities, coordinating communications, and ensuring the details behind critical initiatives are executed seamlessly.
• Bring structure to a fast-moving environment, helping the CPTO stay focused on what matters most while keeping day-to-day operations running smoothly.
• Oversee the day-to-day operations of our San Mateo office, creating a welcoming, organized, and productive environment for employees and visitors.
• Partner closely with teams across the company to deliver a workplace experience that enables everyone to do their best work.

What You’ll Do

• Executive Partnership:
• Own the CPTO’s calendar, ensuring priorities are aligned and time is optimized.
• Cook up complex domestic and international travel, itineraries, and expense reporting.
• Drive meeting preparation by coordinating agendas, presentations, briefing materials, and follow-up action items.
• Manage inbound communications, exercising sound judgment on priorities and serving as a trusted point of contact on behalf of the CPTO.
• Anticipate challenges before they arise and proactively remove obstacles that could impact executive effectiveness.
• Support strategic initiatives, planning activities, and special projects across the Product & Technology organization.
• Office Operations:
• Oversee the day-to-day operations of our San Mateo office, ensuring employees and visitors have an outstanding workplace experience.
• Manage vendors, office supplies, facilities requests, and workplace services.
• Cook up executive visits, onsite meetings, team events, and office logistics.
• Partner closely with IT, Facilities, People Operations, and Finance to support onboarding, workspace planning, office equipment, and employee experience initiatives.
• Continuously identify opportunities to improve workplace operations through scalable and efficient processes.

What You'll Bring

• 4–6 years supporting senior executives, ideally within a fast-paced technology company.
• Experience managing complex executive calendars, travel, and shifting priorities.
• Experience overseeing office operations, workplace services, or facilities coordination.
• Exceptional organizational skills with the ability to manage multiple competing priorities without losing attention to detail.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and professionalism when handling sensitive information.
• A proactive mindset—you anticipate needs, solve problems independently, and consistently stay one step ahead.
• The ability to build trusted relationships across executives, cross-functional teams, and external partners.
• Proficiency with modern productivity and collaboration tools.
• Success in this role within your first six months, you’ve become a trusted extension of the CPTO.
• Executive priorities run smoothly, meetings are well prepared, travel is seamless, and the office consistently delivers a welcoming, organized experience for employees and guests.
• You identify opportunities to improve how work gets done and implement thoughtful solutions that help the broader Product & Technology organization operate more effectively.

Target Total Compensation

Target total compensation ranges from $120,750 – $149,500, including a fixed annual salary of $105,000 – $130,000, an employee equity plan grant, annual bonus, plus comprehensive benefits.

Benefits

• Competitive Salary
• Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance
• Company contributions to employee Health Savings Accounts (HSA)
• 401k Plan with Safe Harbor company-matching
• Flexible vacation policy and paid company holidays
• Company-provided technology package
• Relocation assistance where applicable, including travel and company-provided housing for the first 90 days