Executive Assistant & Operations

Communities

None specified.

About the role

Executive Assistant & Operations at a YC-backed AI startup. $100K-$120K. In-person SF.

Responsibilities

• Scheduling, travel, logistics, reminders, occasional personal tasks
• Email triage, follow-ups, drafts, vendor threads, candidate coordination
• Agendas, prep docs, Circleback/transcript cleanup, action items, follow-up owners, calendar hygiene
• Registrations, flights, hotels, booth materials, meeting schedules, dinners, prep docs, follow-up lists
• Ashby hygiene, candidate scheduling, trial logistics, interview coordination, offer paperwork support, onboarding checklists
• Payroll coordination, benefits, legal docs, vendor follow-up, invoices, insurance, compliance reminders, recurring company obligations
• Meals, supplies, equipment, repairs, guests, workspace setup, everyday friction removal
• Agendas, briefs, printed materials, reminders, daily priorities, post-meeting follow-through, keeping decisions from floating away
• Contractor coordination, videographer, designer, content support, agencies, vendors, one-off specialists
• Using Claude Code, Codex, and internal agents to search context, draft, reconcile, summarize, update systems, and make repetitive work disappear
• Knowledge base hygiene, keeping the parts of the company brain you touch clean, current, and useful
• Calendars, inboxes, docs, vendors, candidate flows, event plans, reminders stay current
• Carefully handling confidential information and sensitive details

Requirements

Fast learner, productive in a new system within days

Qualifications

Strong writer, natural voice, clean formatting, drafts that don't need editing

Skills

Taste, output that looks rough or reads like a bot bothers you

Benefits

Full health, dental, vision; daily meals

Pay

$100K - $120K

Schedule

In-person SF, 6 days/week; occasional remote flexibility for personal travel with advance notice