Executive Assistant - Unity World Headquarters
Position Summary
The Executive Assistant – Unity Communities & Leaders (UC&L) provides high-level administrative and operational support to the Executive Director of UC&L and supports the Director of Partner Services and the Director of UWSI Education and Global Youth Strategies. This role serves as a central coordination point for departmental priorities, communication, documentation, and scheduling.
This position ensures efficient execution of initiatives that support Unity ministers, spiritual communities, and affiliated leaders nationwide. It requires discretion, professionalism, strong organizational capability, and the ability to manage multiple priorities in a dynamic and evolving ministry environment.
Essential Job Functions
Manage complex calendars, scheduling, and travel arrangements for the Executive Director.
Prepare meeting agendas, materials, summaries, and follow-up documentation.
Track action items and support timely completion of deliverables.
Draft correspondence and internal/external communications as requested.
Maintain confidential files and sensitive records with discretion and integrity.
Serve as a coordination hub between:
- Executive Director, UC&L
- Director of Partner Services
- Director of UWSI Education and Global Youth Strategies
Coordinate annual planning processes and initiative tracking.
Coordinate cross-functional meetings and logistics.
Aid in project timelines and deadline management.
Maintain organized digital and physical document systems.
Serve as a professional and welcoming point of contact for ministers, spiritual leaders, and community representatives.
Coordinate logistics for conferences, trainings, gatherings, and educational events.
Maintain databases, records, and communication lists.
Support onboarding and documentation processes related to ministers and communities.
Support budget tracking and expense reconciliation.
Manage shared drives and document control.
Identify opportunities to improve processes, communication flow, and efficiency.
Education & Experience
Associate’s degree required; Bachelor's degree preferred.
Minimum 5 years of experience supporting senior leaders in nonprofit, ministry, or executive environments.
Strong organizational and project coordination skills.
Exceptional written and verbal communication skills.
Proficiency in Microsoft Office and collaboration platforms.
Demonstrated ability to handle confidential information with discretion.
Proficiency in presentation and design tools (PowerPoint, Canva).
Familiarity with social media platforms and content management.
Comfort using AI tools to enhance productivity and streamline workflows.
Experience in faith-based or membership-driven organizations.
Preferred Experience
Experience in ministerial education, credentialing, or partnership engagement models.
Competency Statement(s)
Executive professionalism and sound judgment.
High discretion and confidentiality.
Organizational excellence and follow-through.
Clear and relationship-centered communication.
Initiative and proactive problem-solving.
High emotional intelligence and interpersonal awareness.
Strong relationship management skills, particularly with field ministry leaders and stakeholders.
Alignment with Unity’s Servant Leadership philosophy.
Physical & Mental Requirements
N/A Not Applicable
Activity
O Occasionally Position requires this activity up to 33% of the time (02.5+ hrs/day).
F Frequently Position requires this activity up to 33% of the time (02.5-5.5+hrs/day).
C Constantly Position requires this activity more than 66% of the time (5.5+ hrs/day).
Work Environment
Office Environment
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.