Executive Assistant, Unity Communities & Leaders

Essential Job Functions

• Executive & Leadership Support
  • Manage complex calendars, scheduling, and travel arrangements for the Executive Director.
  • Prepare meeting agendas, materials, summaries, and follow-up documentation.
  • Track action items and support timely completion of deliverables.
  • Draft correspondence and internal/external communications as requested.
  • Maintain confidential files and sensitive records with discretion and integrity.
• Departmental Coordination
  • Serve as a coordination hub between:
  • The Executive Director, UC&L
  • The Director of Partner Services
  • The Director of UWSI Education and Global Youth Strategies
  • Support annual planning processes and initiative tracking.
  • Cook up cross-functional meetings and logistics.
  • Aid in project timelines and deadline management.
  • Maintain organized digital and physical document systems.
• Minister & Field Support
  • Serve as a professional and welcoming point of contact for ministers, spiritual leaders, and community representatives.
  • Coordinate logistics for conferences, trainings, gatherings, and educational events.
  • Maintain databases, records, and communication lists.
  • Support onboarding and documentation processes related to ministers and communities.
• Administrative & Operational Support
  • Support budget tracking and expense reconciliation.
  • Manage shared drives and document control.
  • Identify opportunities to improve processes, communication flow, and efficiency.

Qualifications

• Education: Associate’s degree required; Bachelor's degree preferred.
• Required Experience:
  • Minimum 5 years of experience supporting senior leaders in nonprofit, ministry, or executive environments.
  • Strong organizational and project coordination skills.
  • Exceptional written and verbal communication skills.
  • Proficiency in Microsoft Office and collaboration platforms.
  • Demonstrated ability to handle confidential information with discretion.
  • Proficiency in presentation and design tools (PowerPoint, Canva).
  • Familiarity with social media platforms and content management.
  • Comfort using AI tools to enhance productivity and streamline workflows.
  • Ability to prioritize competing demands while maintaining accuracy and professionalism.
  • Experience in faith-based or membership-driven organizations.
  • Familiarity with ministerial education, credentialing, or partnership engagement models.
  • Executive professionalism and sound judgment.
  • High discretion and confidentiality.
  • Organizational excellence and follow-through.
  • Clear and relationship-centered communication.
  • Initiative and proactive problem-solving.
  • High emotional intelligence and interpersonal awareness.
  • Strong relationship management skills, particularly with field ministry leaders and stakeholders.
  • Alignment with Unity’s Servant Leadership philosophy.