Executive Assistant - VP

About the role

Provides high-level administrative support of a complex nature for a Vice President or Senior Vice President. Recognized leadership skills are essential, as you will perform extremely complex technical tasks, lead teams on important projects, and develop and implement technical standards and specifications. You will assume significant responsibility for interpreting business aspects and ensuring overall project success, often making unreviewed decisions. Serves as an advisor or mentor to others.

Responsibilities

• Provides administrative and clerical support for one or more executives, including work of a confidential nature
• Responds to inquiries from internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, and reporting
• Maintains cost center data and analysis
• Assists with preparation of budgets and forecasts
• Supervises work of personnel on assigned projects
• Mentors others
• Other duties as assigned

Requirements

• High school diploma or GED
• Minimum five (5) years’ experience supporting executive management

Qualifications

• Strong verbal and written communication skills
• Excellent organizational and interpersonal skills, with safety as the utmost priority
• Advanced knowledge of Microsoft Office applications and PC skills, including Microsoft Teams
• Excellent time management skills, including coordination of executive meetings, calendars, and travel
• Ability to handle confidential and sensitive information

Preferred Qualifications

• Bachelor’s degree
• Beginner to intermediate knowledge of SharePoint