Executive Assistant - Global Talent & HR

Location: On-site Waltham, MA. Relocation assistance is not provided. Must be legally authorized to work in the United States without sponsorship and able to pass a comprehensive background check, including a drug screening.

About the role

As an Executive Assistant at Thermo Fisher Scientific, you'll support 3 VPs responsible for Talent, Talent Management, and Culture & Colleague Engagement. You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.

Requirements

• High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
• Preferred Fields of Study: Business Administration, Secretarial Science or related field.
• Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Outstanding organizational and time management skills with the ability to manage multiple competing priorities.
• Strong written and verbal communication skills with exceptional attention to detail and professional presence.
• Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment.
• Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership.
• Experience managing complex calendars across multiple time zones.
• Experience coordinating complex international travel and detailed logistics, including managing visa requirements.
• Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms.
• Proven ability to work independently, anticipate needs, and proactively solve problems.
• Strong project management and event planning capabilities.
• Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships.
• Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities.
• Flexibility to support global teams and occasionally work outside standard business hours.

Benefits

• Comprehensive Total Rewards package, including:
  • A choice of national medical, dental, and vision plans, including health incentive programs.
  • Employee assistance and family support programs, including commuter benefits and tuition reimbursement.
  • At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave).
  • Accident, life, short- and long-term disability insurance.
  • Retirement and savings programs, including a competitive 401(k) U.S. retirement savings plan.
  • Employees’ Stock Purchase Plan (ESPP) offering the opportunity to purchase company stock at a discount.
• Annual incentive plan bonus scheme based on company, team, and/or individual performance results.

Pay

The hourly pay range estimated for this position based in Massachusetts is $44.00–$52.00. This position may also be eligible to receive a variable annual bonus.

Schedule

Standard (Mon–Fri), office environment. Occasional work outside standard business hours may be required to support global teams.