Executive Assistant to the Senior Vice President for Advancement

About the role

The Executive Assistant works closely with the Senior Vice President and other senior Advancement leaders to provide critical administrative, operational, and logistical support to the SVP and the Executive Office. The role serves as a central liaison between the Senior Vice President for Advancement, the Executive Leadership team, Division of Advancement staff, alumni, and other constituents with whom the department interacts.

Responsibilities

• Proactively organize schedules for the SVP and other senior advancement leaders, including the Chief of Staff, and manage numerous administrative functions, including complex scheduling, domestic and international travel arrangements with frequent changes, and preparing materials for complex meetings.
• Research and prepare documents, information, and reports as required.
• Manage reimbursements and invoices for the SVP and other senior advancement leaders.

Requirements

• Excellent attention to detail and excellent organizational skills, interpersonal skills, and project and time management skills.
• Demonstrated excellent written and oral communication skills, including the ability to deal effectively with a wide range of constituencies.
• Proficient with audio/visual and presentation platforms (Zoom, Microsoft Teams or WebEx, PowerPoint, etc.).
• Expertise in Microsoft and Google platforms, especially Google Calendar and email, Google Docs, Microsoft Word, Excel, and PowerPoint.
• Experience with using a CRM or similar database.
• Ability to manage multiple tasks and priorities in a fast-paced, multi-facted work environment with emphasis on accuracy and deadline adherence.
• Excellent organizational skills and an ability to manage and prioritize competing tasks while meeting all requirements of the job.
• Initiative and ability to work independently and as a member of a team, exhibiting dependability, trustworthiness, good listening skills, tact, and diplomacy.
• Strong customer service skills.
• High degree of professionalism, ethical sensitivity, confidentiality, and discretion.
• Must be able to work occasional evenings and weekends and travel as needed.

Qualifications

• Bachelor’s Degree, or equivalent combination of education and experience.
• Minimum of 3 years of experience with high-level executive support and/or similar experience in project management, or advanced administrative support.

Skills

• Excellent attention to detail and excellent organizational skills, interpersonal skills, and project and time management skills.
• Demonstrated excellent written and oral communication skills, including the ability to deal effectively with a wide range of constituencies.
• Proficient with audio/visual and presentation platforms (Zoom, Microsoft Teams or WebEx, PowerPoint, etc.).
• Expertise in Microsoft and Google platforms, especially Google Calendar and email, Google Docs, Microsoft Word, Excel, and PowerPoint.
• Experience with using a CRM or similar database.
• Ability to manage multiple tasks and priorities in a fast-paced, multi-facted work environment with emphasis on accuracy and deadline adherence.
• Excellent organizational skills and an ability to manage and prioritize competing tasks while meeting all requirements of the job.
• Initiative and ability to work independently and as a member of a team, exhibiting dependability, trustworthiness, good listening skills, tact, and diplomacy.
• Strong customer service skills.
• High degree of professionalism, ethical sensitivity, confidentiality, and discretion.
• Must be able to work occasional evenings and weekends and travel as needed.

Benefits

Read more about the benefits of working at Brown here.

Pay

Commensurate with experience.

Schedule

Hybrid position based in Providence, RI, requiring a minimum 2 days a week in the office.

Additional Information

Please submit a resume and cover letter when applying for this position. Read more about the benefits of working at Brown here.