Executive Assistant to the President & CEO

Tommy Nobis Center · Atlanta, GA · Yesterday

On-siteAdministrativeFull-time

Position Summary

Reporting directly to the President and CEO, the Executive Assistant provides high-level administrative and executive support. Key responsibilities include managing confidential correspondence, preparing and responding to communications, and organizing critical information.

Essential Job Functions And Responsibilities

Provides administrative support for the President and CEO with specific focus on collecting and organizing documents daily for meetings and identifying and following up on action items.
Handles confidential correspondence with professionalism and discretion.
Anticipates the needs of the President, preparing materials and resources proactively.
Cooking and managing inventory of Board kitchen supplies, arranging catering, and coordinating travel for the President.
Processes all incoming/outgoing mail for President and screen phone calls for the President.
Prepares general correspondence, memos, charts, tables, graphs, business plans, etc. as required for presentation purposes.
Proofreads copy for spelling, grammar, and layout making appropriate changes.
Create and curate engaging social media content for the President & CEO ensuring consistent branding and tone.
Assists with various functions, including Board Meetings and Tommy Nobis Center functions, such as inventory of Board kitchen supplies, arranging catering, etc.
Coordinate travel for the President, including booking flights, accommodations, and preparing related reports.
Prepare DPRs, credit card expense reports, and mileage reimbursement submissions for the President.
Assists as needed with preparations for CARF review.
Assists with CDBG and other grant applications.
Maintain a consistent and reliable attendance record.

Qualifications

Mission driven, guided by core values and a pleasure to work with.
The Executive Assistant must always be trustworthy and work with integrity.
Excellent written communication skills.
Knowledge of basic office operations, proficient in computer knowledge and equipment as well as other general office equipment.
Thorough working knowledge of Microsoft Office including Outlook, Word, PowerPoint and Excel with proficient knowledge of the graphics package, mail merge, spread sheet, and database experience.
Must pass drug screen and background check.
Eligibility to work in the United States.

Core Competencies

Accountability & Dependability
Writing
Decision Making & Judgment
Attention to Detail
Ethics & Integrity
Self-Management
Results Focus & Initiative
Leadership
Interpersonal
Special Skills/Abilities
Written Communications
Oral Communications
Analytical
Problem-Solving
Equipment Proficiency
Mental Effort
Other Qualifications or Requirements

Education

Associates degree; or equivalent from a two-year college or technical school; or six months or more related experience and/or training; or equivalent combination of education and experience.
Degree desirable.

Required Experience

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Executive Assistant to the President & CEO

Position Summary

Essential Job Functions And Responsibilities

Qualifications

Core Competencies

Education

Required Experience

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