Executive Assistant to the Head of Business Excellence and Head of Quality Lab-Solutions

About the role

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Responsibilities

• Provide high-level calendar management for the Head of Business Excellence Diagnostics and the Head of Quality Lab Solutions, overseeing complex and frequently changing schedules across multiple time zones.
• Effectively prioritize competing demands, exercise sound judgment, and make informed recommendations to ensure seamless daily operations in a global environment.
• Perform a wide range of administrative responsibilities to support the Executives in leading the organization effectively. This includes managing special projects, assisting in the development of complex documents, reports, and presentations, preparing materials for internal and external meetings, drafting correspondence, coordinating detailed domestic and international travel, and completing accurate and timely expense reports.
• Ensure the Executives are well-informed of upcoming commitments and responsibilities, with timely follow-up and proactive anticipation of needs related to meetings, conferences, travel, and daily activities.
• Collaborate closely with the Diagnostics Business Excellence and Quality Lab-Solutions leadership teams to align and coordinate key initiatives. Build strong working relationships, demonstrate credibility and trustworthiness, and serve as a reliable partner across the organization for scheduling, communication, travel, events, and project coordination.
• Perform other duties and special projects as assigned, adapting to evolving business needs with flexibility and professionalism.

Requirements

Minimum of 5 years of experience as an Executive Assistant supporting senior executives in a fast-paced, dynamic environment.

Proven ability to execute tasks efficiently, manage competing priorities, and drive results independently.

Expert-level proficiency in Microsoft Office tools (Outlook, Excel, PowerPoint, Word) and other productivity platforms; skilled in designing, editing, and formatting professional presentations and materials.

Excellent verbal and written communication skills, with the ability to communicate effectively across all levels of the organization.

Exceptional organizational skills with impeccable attention to detail and accuracy.

Strong ability to manage multiple tasks simultaneously, often under tight deadlines, while maintaining a high standard of quality.

Capable of responding with appropriate urgency to time-sensitive matters and adapting quickly to shifting priorities.

Demonstrates a high degree of integrity and discretion when handling sensitive or confidential information.

Comfortable working within a global, cross-functional team environment and fostering effective collaboration across countries, time zones and functions.

Qualifications

Required Knowledge/Skills, Education, And Experience

Minimum of 5 years of experience as an Executive Assistant supporting senior executives in a fast-paced, dynamic environment.

Proven ability to execute tasks efficiently, manage competing priorities, and drive results independently.

Expert-level proficiency in Microsoft Office tools (Outlook, Excel, PowerPoint, Word) and other productivity platforms; skilled in designing, editing, and formatting professional presentations and materials.

Excellent verbal and written communication skills, with the ability to communicate effectively across all levels of the organization.

Exceptional organizational skills with impeccable attention to detail and accuracy.

Strong ability to manage multiple tasks simultaneously, often under tight deadlines, while maintaining a high standard of quality.

Capable of responding with appropriate urgency to time-sensitive matters and adapting quickly to shifting priorities.

Demonstrates a high degree of integrity and discretion when handling sensitive or confidential information.

Comfortable working within a global, cross-functional team environment and fostering effective collaboration across countries, time zones and functions.

Skills

Strong interpersonal skills, collaborative mindset, and consistently positive, can-do attitude.

Benefits

The Base Pay Range For This Position Is $74,970 - $103,081 Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.

The Company offers the following benefits for this position, subject to applicable eligibility requirements:

• medical insurance
• dental insurance
• vision insurance
• 401(k) retirement plan
• life insurance
• long-term and short-term disability insurance
• paid parking/public transportation
• paid time off
• paid sick and safe time

Pay

The Base Pay Range For This Position Is $74,970 - $103,081 Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Schedule

N/A