Executive Assistant to the Co-Founders

Key Responsibilities

• Co-Founder Scheduling & Calendar Management
• Serve as the central routing point for internal and external meeting requests.
• Cook up logistics across stakeholders, ensuring meetings are properly prepared and supported.
• Maintain visibility across co-founder calendars to optimize time use and prevent conflicts.
• Support scheduling for travel, conferences, and external engagements.

Administrative & Operational Support

• Complete administrative requests on behalf of co-founders with speed and accuracy.
• Draft, send, and follow up on communications as directed.
• Manage inbox support and coordination tasks, ensuring timely responses and completion of requests.
• Book meeting rooms, coordinate logistics, and maintain documentation where needed.
• Maintain accurate records and update systems (e.g., CRM updates, contact tracking, and internal tools).
• Travel & Expense Management
• Coordinate domestic and international travel– including flights, lodging, and itineraries.
• Track receipts and support credit card reconciliation processes.
• Submit reimbursements and maintain organized documentation of expenses.
• Ensure travel logistics align with organizational policies and timelines.

Special Projects & Coordination

• Support special initiatives led by the Chief of Staff and leadership team.
• Cook up logistics for interviews, workshops, or major organizational initiatives.
• Aid in developing standard operating procedures (SOPs) and improving workflow systems.
• Provide logistical support for major events, travel delegations, or organizational milestones.

Qualifications

• 5-7+ years of experience supporting senior executives, founders, or leadership teams.
• Demonstrated experience managing complex calendars and scheduling workflows.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience coordinating travel and administrative workflows.
• Exceptional attention to detail and follow-through.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Experience supporting leadership in a nonprofit, policy, or startup environment.
• Familiarity with CRM or scheduling tools (e.g., Attio, Google Workspace, Slack).
• Experience supporting hiring coordination or project logistics.
• Experience building or documenting internal processes and workflows.

Skills & Competencies

• Precision-focused: Delivers consistently accurate work with minimal errors, recognizing that small details matter.
• Highly organized: Maintains clear systems to track requests, deadlines, and follow-ups, ensuring nothing slips through the cracks.
• Responsive & reliable: Maintains availability and responsiveness to scheduling and administrative needs.
• Judgment-driven: Knows when to escalate, clarify, or proceed independently.
• Positive & adaptable: Maintains a calm, solutions-oriented mindset in fast-moving environments.
• Clear communicator: Communicates professionally and appropriately across internal and external stakeholders.
• Bias to action: Anticipates needs and moves tasks forward quickly while maintaining quality and reliability.

Compensation

The base pay range for this role is $60 – $65 per hour. Please note, we participate in E-Verify to confirm the employment eligibility of new hires by electronically verifying information from their Form I-9 with government records.